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Office Administrator
1 week ago
We are seeking an experienced and organized Office Administrator to join our dynamic and growing team. As the Office Administrator, you will support the Sales and Operations Teams as you oversee the daily operations of our office and administrative systems, ensuring efficiency and effectiveness. You will also perform a variety of accounting, bookkeeping and financial tasks. The ideal candidate will have strong communication and organizational skills, as well as the ability to multitask and prioritize tasks.
Responsibilities
- Support Finance Mgr by maintaining and organizing financial data. Accounting responsibilities include maintaining accounts payables, A/R collection calls, receivables, preparing reports, invoicing, and reconciling bank statements and expense reports.
- Administrative responsibilities include general file maintenance, HR admin, HQ office equipment and supplies, and facilities related vendors.
- Sales support responsibilities include working with Sales Mgr in maintaining sales collateral files, data management, systems support.
- Operations support responsibilities include working with Operations Mgmt on production data
- Provide admin support to CEO
- Assist with event planning, including coordinating logistics for meetings or conferences
- Communicate effectively with staff members, clients, and external stakeholders
Qualifications
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Excellent written and verbal communication skills
- Strong interpersonal skills for building positive relationships with staff members and clients
- Ability to multi-task, organize, and prioritize work
- Proven accounting experience with accounts receivables and payables
- Strong organizational skills
- Ability to take initiative and problem solve
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