Office Administrator

2 weeks ago

Bend, United States LUNO® Full time

About Luno

We are an outdoor e-commerce brand located in Bend, Oregon reinventing the way people camp in the comfort of their own vehicle. Through our line of outdoor products for SUVs, trucks, and adventure vans, we are redefining comfort, convenience, and accessibility in the outdoors. 


Position Summary

Office Administrator and Social Responsibility Coordinator provides comprehensive support in both administrative and social responsibility. This role will involve managing day-to-day office operations, coordinating schedules, and handling correspondence, while also supporting HR tasks such as talent acquisition, onboarding, employee records, among other support. The position also involves managing office operations while contributing to the organization’s commitment to community engagement, sustainability, and ethical practices.


Essential Duties and Responsibilities

  • Manage office supplies inventory and place orders as necessary.
  • Perform receptionist duties: greet visitors, and manage correspondence (e-mail, letters, packages, etc.).
  • Assist in vendor relationship management.
  • Maintain a tidy and organized office environment.
  • Schedule meetings and appointments; manage staff calendars and arrange travel.
  • Prepare and organize paperwork and other materials as needed for meetings, leadership team, accounting team, and business trips.
  • Process expense reports and manage invoices.
  • Provide general administrative support to the management team.
  • Help plan and execute company events, meetings, luncheons, and other office-related gatherings.
  • Support HR duties such as maintaining records, posting jobs, scheduling interviews, performance reviews, and onboarding new hires. 
  • Support with managing HR software, Rippling (payroll, expenses, time off, etc).
  • Work with outsourced HR consultants as needed on HR efforts.
  • Manage local Bend gear rental program
  • Implement and maintain procedures/administrative systems.
  • Liaise with facility management vendors, including cleaning, catering, and security services.
  • Help coordinate volunteer activities, charity events, and partnerships with local non-profit organizations.
  • Help create and maintain reports on CSR activities, including impact assessments and progress toward goals.
  • Support sustainability efforts, including waste reduction, energy efficiency, and promoting environmentally friendly practices within the workplace.
  • Foster a culture of social responsibility within the company by encouraging employee participation in initiatives and promoting CSR achievements.


Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.


Qualifications

  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Google Suite (Sheets, Docs, Slides, etc).
  • Strong problem-solving skills and attention to detail.
  • Ability to multitask and prioritize daily workload.
  • Discretion with personal and confidential information.
  • Strong understanding of social responsibility concepts, community engagement, and sustainability initiatives.
  • A passion for social responsibility and sustainability is highly desirable.
  • Experience working in a start-up environment or outdoor industry is a plus


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Details: 

  • Part-time
  • Rate: $20/hr
  • Onsite in Bend, OR, remote not considered. 
  • Reports to: Chief Branding Officer, CEO, Social Responsibility Lead


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Language Ability

Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.


Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. 


Computer Skills

To perform this job successfully, an individual should have knowledge of word processing software; spreadsheet software; database software. Comfortable building and maintaining documents and processes in Google Suite. 


Work Environment

Typical office environment. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions.


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.


The above job description is not intended to be an all-inclusive list of duties and standards of the position and is subject to change based on company needs. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.


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Luno is an equal employment opportunity employer. Candidates are considered for employment with Luno without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, veteran status (specifically status as a disabled veteran, special disabled veteran, Vietnam Era veteran, recently separated veteran, armed forces service medal veteran, or other protected veteran) or other classification protected by applicant.


Please note that Luno does not accept unsolicited resumes from recruiters or employment agencies. In the event of a recruiter or agency submitting a resume or candidate without a signed agreement being in place, we explicitly reserve the right to pursue and hire such candidates without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted directly to hiring managers, are deemed to be the property of Luno.



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