Project Coordinator

1 week ago

Princeton, United States GForce Life Sciences Full time

Summary

Our growing, mid-sized pharmaceutical client has engaged GForce Life Sciences to provide a Business Services Specialist to assist the sales department in managing the communication and operations of various projects and event tasks


Job Responsibilities:

  • Manage conflicting priorities and be comfortable in a fast-paced environment
  • Manage and complete all required contracts, purchase orders, and SOPs.
  • Analyze processes and controls within the department to ensure efficiency. Provide data, reports, and analyses
  • Manage, track, organize, and maintain company/operational databases.
  • Responsible for all document management for the department, including SOP maintenance. Maintain confidential records and files.
  • Act as the liaison with vendors. Managing and coordinating all requests for information.
  • Interacts with business leaders and their teams to provide administrative services relating to business strategy, products, processes, and systems and to support relevant day-to-day operations in the allotted timeframe
  • Assist leaders as needed with moderately complex project coordination as well as departmental initiatives, including operational and project-level support for Corporate Meetings Strategy
  • Assist with agendas, presentations, handouts, budgeting information, and other written materials for distribution at meetings
  • Manage meetings with internal and external customers (scheduling, meeting invites, preparing agendas and collecting and distributing materials for meetings, assisting in writing meeting minutes, etc.)
  • Working daily in Ariba to support SOW/MSA/PO creation, approvals, and tracking, Supplier registration/management and data entry, as well as financial tracking and invoice management,
  • End-to-end management of HCP contracts within the in-house system (HIP)
  • Maintain offline Excel trackers
  • Identify opportunities to streamline workflows, prioritize key business activities, and develop solutions
  • Manage all operational details and issues independently-take ownership for completion
  • Prepare reports to document invoices if needed selecting relevant information from a variety of sources
  • Onboarding/Offboarding administrative support
  • Oversight of operational activities (i.e., CDAs, purchase orders, contracts, invoice management, etc.) to ensure they occur efficiently and effectively
  • Daily/Weekly/Monthly reporting


Qualifications

  • Bachelor's degree required
  • 5+ years of similar work experience
  • Must have experience with Ariba- specifically supporting MSA/SOW/PO and invoicing tasks
  • Must have experience with Concur System
  • Proficiency with the Microsoft Office suite, including navigating through Excel spreadsheets
  • Project management experience a must

Term & Start

  • Hyrbid (1 day/week) onsite in Princeton, NJ
  • 12-month contract, open to extension
  • 2 Video Interviews - Start 2-3 weeks from an offer
  • Benefits available (Medical, Dental, Vision, 401k)

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