Executive Assistant

1 month ago


Edison, United States Synergy Interactive Full time
  • Maintain President’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (includes domestic and international) arrangements.
  • Manage leader’s travel logistics and activities, including accommodations, transportation, and meals and promptly course correct and steer to closure for unexpected changes.
  • Liaise with customer/CXO’s offices to schedule meeting and manage correspondence.
  • Work on a variety of special projects which may include creating PowerPoint presentations, special reports, and agenda material and collaborate with multiple stakeholders.
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to the leader.
  • Prepare, reconcile, and submit expense reports for the President and support as delegate approver for his unit and team.
  • Organize, plan and support events and meeting with internal team and customers.
  • Compose and prepare letters related to routine correspondence and annual events.
  • Schedule meetings and assist in the preparation and distribution of meeting agendas and materials.
  • Routinely perform a wide variety of support duties including but not limited to printing, faxing, mail/overnight packages, copying, filing, email/messages, sorting and maintaining e-mail and address directories
  • Other additional and/or alternative duties as assigned from time to time, including supporting other units or Executives as needed.
  • Determine priority of matters of attention for the President; redirect matters to relevant stakeholders, or handle matters personally, as appropriate.
  • Keep the leader advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Maintain professionalism and strict confidentiality with all communication and materials.


Qualifications:

  • Minimum 10 years of Executive Assistant experience and 4 or more years of experience in supporting C-Suite executives.
  • Experience of liaising with customer/CXO offices.
  • Demonstrated history of working in technology companies and project management skills would be a plus.
  • Excellent written and verbal communication skills
  • Proficient with MS Office applications: Word, Excel, and PowerPoint
  • Bachelor’s degree required


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