Human Resources Administrator

3 weeks ago

St Charles, United States Nidec Mobility America Corporation Full time

Nidec is the world's No.1 comprehensive motor manufacturer handling "everything that spins and moves", miniature to gigantic. Nidec is a global enterprise comprising over 300 subsidiaries/affiliates. We are a leading manufacturer of commercial motors, industrial motors, appliance motors, and controls.


Objective

Under general direction, supports developing a culture to ensure the individual’s positive energy (along with HR team members) continually drives consistent standards of respect for humanity, supporting the Company’s mission to improve lives and contribute to a better society.


Purpose of the Position

The HR Administrator is responsible to develop business relationships with team members of assigned departments, while supporting group leaders, supervisors and managers with HR matters including: Full cycle recruiting; New Hire Orientation/Program Administration; Headcount reporting/Org Chart maintenance; Training Program facilitation; Employee Events; and other administrative and functional support.


Essential Duties and Responsibilities

Provide human resources support activities (administering the following):

· Headcount reporting (1) North America Weekly Report, 2) North America Monthly Report & Japan Monthly Report) as directed

· Weekly Rally Point (Emergency Evacuation) postings

· Organization Chart maintenance (Visio software)

· Maintain Document Control System – HR Fileserver; SharePoint (Intranet)

· Employment Verifications (ADP ‘The Work Number’)

· Temporary to Regular Employee Conversion administration (Background Checks, Drug Tests)

· Special Events Coordination (Employee Events, Luncheons, Founders Day)

· New Hire Program Administration/Facilitation

o Background Check / Drug Test Administration

o Organization Announcements for New Hires

o 1st day Facility Tour

o Introduction to HR Dept., Sr. Leaders and New Hires’ Home Dept.

o Administers New Hire Orientation program for new hires, according to Initial Training Record (POQ-18-FO), including Intro to Omron Automotive Electronics, Inc., On-boarding Orientation, QMS101 and General Safety Training. Serves as a key informational source and point of reference to new hires during their full orientation period

· Training Program Support/Development

· Smock distribution/reduction

· Temp requisition maintenance

· Supports the recruiting process, including sourcing tools (LinkedIn, CareerBuilder), pre-screening applicants (‘Knock-out Questions’ / Behavior-based interviewing), and coordinating drug testing and background investigations, verifying I-9 documentation. Collaborates with hiring manager on the selection of candidates and making job in a timely and cost efficient manner.

· Utilizes temporary agencies, posts internal jobs and coordinates the internal interview process.

· Acts as Human Resources liaison with supervisors/managers during the termination process to exit the employee properly; Ensures necessary paperwork is completed and issued at termination; Conducts exit interviews (as applicable) to determine reasons leading to separation.

· Collaborates in appropriate resolution of employee relations issues and is present during disciplinary meetings, scribing notes as applicable with Human Resources Manager.

· Coordinates internal and external training requirements for employees. Processes necessary paperwork for approval of supervisor and maintains training database in HRIS. (As needed, during absence of HR’s Training Specialist).

· Assists/Supplies employees with information regarding Benefit Programs, (i.e., paid time off, holidays, medical/dental coverage, life insurance, retirement/savings, credit union, etc.); benefits administration support as assigned (As needed, during absence of HR’s Benefits Administrator).

· Serves as liaison, supporting assigned plant-level payroll activity via ADP Vantage system, paycheck distribution, and other forms completion / record-keeping, report creation processes (ex., Requisitions, employee status change forms; salary approvals, ADP database reports).

· Actively participates in HR Team weekly meetings.

· Co-actively maintains the Employment Requisition Log.

· Administers employee-related communications per the instruction of the Human Resources Manager.

· Presents headcount report as directed.

· Conducts research, and compiles, audits and provides written reports as directed

· Conforms with and abides by all regulations, policies, work procedures, safety rules and instructions.

· Scan/Faxes/Files documents (ex., personnel/training files and other documents.

· Supports / Implements the ISO14001 Environmental Policy as it pertains to work activities.

· Performs other related duties as required and assigned.



For immediate dialogue, please email (with resume), directly to Sharon.Sylvester@Nidec.com


NOTE: This position Is Not open to external sourcing (Recruiting agencies)

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