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Senior Sponsored Programs Administrator

2 months ago

Chicago, United States Ann & Robert H. Lurie Children's Hospital of Chicago Full time

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.


Location

Simpson Querrey Biomedical Research Center


Job Description

The Senior Sponsored Programs Officer is responsible for independently supporting the acquisition and non-financial oversight of sponsored research and other sponsored activity made to Lurie Children’s Hospital through grants, contracts and subawards. This individual works closely with faculty, the Offices of Research Business Management, Post-Award Financial Management, and Research Integrity and Compliance to ensure successful proposal submissions and the accurate management of awards.


Primary responsibilities: proposal development assistance including interpretation of sponsor requirements, budget preparation and review, application document review, communications with subrecipient organizations, negotiation and acceptance of grant, contract and subaward agreements, non-financial oversight and monitoring of sponsored projects technical reporting terms through award closeout, negotiation and oversight of subaward and consulting agreements. Maintains a portfolio based on a PI’s clinical division or research program and works cooperatively among the team.


Job Duties:

  • Provide interpretation of Federal, State and institutional policies, procedures and guidelines for Principal Investigators (PIs), their staff, and Division/Neighborhood Research Administrators while also facilitate communications with grant making staff when clarification is needed.
  • Provide ongoing guidance and training to PIs, research support and departmental staff on OSP processes and policies.
  • Collaborate with faculty, Research Administrators and other research support staff throughout the proposal development process, collecting and assembling proposal documentation, sharing best practices, and providing templates as needed.
  • Develop and provide detailed proposal checklists and timelines to manage workflows and help guide faculty and their staff through the proposal development process.
  • Provide guidance throughout the budget development process, ensuring agency compliance and accuracy prior to proposal submission.
  • Conduct final compliance review of all Federal grant applications and upon approval, transmit proposal to grant agency/lead applicant.
  • When Lurie Children’s is a Subrecipient on another organization’s grant/contract award, serve as liaison to lead entity for sub-award/subcontract documentation and compliance purposes.
  • Facilitate Just-In-Time and other pre-award actions requiring institutional authorized review.
  • Review terms and conditions of award documents from external sponsors for acceptance by Lurie Children’s Hospital.
  • Negotiate terms and conditions in alignment with organizational expectations.
  • In collaboration with PI/PI staff, prepare, negotiate and issue sub-award and consultant agreements.
  • Ensure agreements are properly documented and recorded in Cayuse grant management database for audit purposes and that they meet Federal reporting obligations.
  • Process internal steps to issue new and continuing award documents to Lurie Children’s Hospital Office of Post-Award Accounting Financial Management for award financial setup and issuance.
  • Provide post-award actions requiring institutional review and agency prior approval
  • Advise Director, OSP of any non-compliance concerns.
  • Work with PIs, research staff to review and submit progress reports; facilitate review and transmission of technical final reports required by agencies.
  • Obtain grant submission systems accounts for PIs and other research support staff and provide training on systems as needed.
  • Support Director and Assistant Director of OSP in preparing reports on proposal and award activity for internal and external audiences.
  • Support efficient administration of the Office of Sponsored Programs by performing other duties as assigned.


K.S.A.'s:

  • Education: Bachelor’s degree with 2 years of experience or 6 years' experience in related field.
  • Job Related Experience: Minimum 4 years’ experience required in research administration, preferably in a scientific setting.
  • Skills/Knowledge: Experience with federal, mainly NIH, policies and systems related to sponsored research/grants administration.
  • Demonstrated ability to work both independently and as a team player, manage time and multiple tasks, set priorities and manage deadlines in professional manner.
  • Interpersonal skills necessary to interact with external contacts, physicians, PIs and other internal personnel.
  • Experience with Microsoft Office (in particular Word, Excel, PowerPoint, 365).
  • Prefer familiarity with Cayuse Research Suite or other web- based proposal and award systems.
  • Physical Demands: While most of the work is sedentary, specific duties will involve going to other campus buildings.


Education

Bachelor's Degree


Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

  • Medical, dental and vision insurance
  • Employer paid group term life and disability
  • Employer contribution toward Health Savings Account
  • Flexible Spending Accounts
  • Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
  • 403(b) with a 5% employer match


Various voluntary benefits:

  • Supplemental Life, AD&D and Disability
  • Critical Illness, Accident and Hospital Indemnity coverage
  • Tuition assistance
  • Student loan servicing and support
  • Adoption benefits
  • Backup Childcare and Eldercare
  • Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
  • Discount on services at Lurie Children’s facilities
  • Discount purchasing program


There’s a Place for You with Us

At Lurie Children’s we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.


Lurie Children’s and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.