Executive Assistant

Found in: Appcast Linkedin GBL C2 - 2 weeks ago


Norristown, United States Addison Group Full time

Responsible for administrative work related to the Board of Directors and the Board’s Committees.

Essential Duties and Responsibilities

1. Types correspondence, minutes, reports, and proposals for the COO.

2. Provides telephone coverage, opens and distributes incoming mail, copies documents, maintains and updates filing system.

3. Monitors office supplies, prepares Requisitions to Purchasing, Requisitions to Accounting, Petty Cash, and Travel Expense Reports.

4. Schedules meetings for the Foundation, Hospital and Continuum Board and the Board’s Committees and other meetings as directed by the COO and /or Board Chairman.

5. Preparation for meetings includes: confirming meeting site, ordering lunch, preparing agenda, transcribing minutes, assembling reports, collating for mailing.

6. Attends meetings, takes and transcribes minutes. Maintains minute books along with related files.

7. Updates and maintains Board mailing lists, committee lists and other Board records and distributes as appropriate.

8. Makes arrangements for the Annual Board of Directors Meeting.

9. Reserves all conference rooms . Coordinates the use of the conference rooms with the Engineering Supervisor.

  • 10. Assists the COO and other Administrative staff work-load demands; i.e., telephone coverage, typing, proofreading, etc.

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