Logistics Administrator
4 weeks ago
Vaco has partnered with a company that is looking for a Logistics Administrative Assistant that has experience in Net Suite and EDI, as well as light billing and accounting experience.
Job Overview:
Administrative assistants perform general clerical tasks, generally on behalf of a leader in the organization. If you are highly motivated and organized then this might just be the job for you. Day-to-day life as an administrative assistant includes basic accounting, assist with logistic duties, EDI/data entry/billing, answering phone, filing, and other duties as assigned.
Job Duties and Responsibilities
Accounting/ EDI
- Utilize basic accounting knowledge to handle payments from customers within our EDI program
- Assist with invoicing of orders to multiple companies
Assist with the following:
- Log orders and update order log
- Send out Order Log
- Print packing Slips for each order
- Print Waves for the picking ticket
- Print Labels as needed for the Order Clerk
- Print BOMs for Work Orders/Assemblies in NS
- Process Work Orders/Assemblies in NS once built.
- Process fulfillments in all NS
- Set up orders for LTL shipping.
- Preparing paperwork
- Label pallets
- Print packing slips
- Work with Dedicated on daily/weekly schedules of Dedicated loads
- Prepare paperwork.
- Print packing slips
- Create BOL's
- Keep Label bins replenished.
- Advise when an order/Printing is required.
- Keep supplies readily available for order clerks i.e., copy paper, black markers, pens, etc.
- Handle paperwork from Order Clerk for discrepancies of item quantities, location, and etc. Bring them to the Warehouse Manager for research and confirmation.
- Assist Will Call customers.
- Ensure the orders are ready and have someone load the materials for the customer.
- Get paperwork signed by drivers.
- Verify completion of all paperwork regarding orders and give to Billing each day.
- Process order Waves in NS once sales release orders
- Complete work order/build NS
- Count attendance for the warehouse staff and temps
- Complete Kit building spreadsheet.
- Send to Manager daily
- Call the customer service receiving department to schedule delivery appointments when necessary.
- Assist with online orders and EDI.
- Other duties as assigned.
- High School diploma or GED certificate
- Work experience in logistics or similar role
- Must have EDI experience
- Basic accounting knowledge
- Experience with Data Entry & Billing
- Excellent organizational and time-management skills
- Good communication skills
- Experience with Microsoft Office, Word, and Excel
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