Fleet Manager

5 months ago

Warren, United States UACL Logistics, LLC Full time

UACL Logistics, LLC a subsidiary of Universal Logistics Holdings Inc. is in search of a Fleet Manager based out of Warren, MI.


UACL Logistics, LLC provides Flatbed, Van, Over Dimensional, Oilfield, Reefer and Logistics Services throughout the U.S., Canada and Mexico. As one of the strongest truckload carriers in the nation UACL Logistics, LLC has the ability to provide transportation services for our customers, agents and owner operators. Our stability and experience within the industry has been proven with our continued growth, year after year.


Check Calls:

  • OD – verify dimensions of OD loads and verify all permits were obtained by the driver
  • 4D – address dormancy for trucks not moving longer than 4 consecutive days
  • HZ – Complete hazmat check list for driver loaded with Hazardous material
  • CA – verify drivers going into Canada have proper permits before crossing the border
  • WS – verify drivers plans for the weekend in regards to our equipment and freight (Friday task)
  • Are they at their designated secure parking location
  • Are they loaded or empty
  • Is our freight secure through the weekend
  • Is our equipment secure through the weekend
  • Inform agents of past-due dispatches
  • Inform fleet owners, owner ops, drivers, and agents of missing POD’s
  • Complete on-boarding check list for new drivers
  • Make sure orientation videos are complete
  • Make sure driver know how to scan in paperwork using ELD
  • Register driver in translfo on ELD
  • Make sure drivers know how to navigate and use ELD/Translfo
  • Verify drivers are using UACL or personal trailers
  • Help locate company trailer for new driver if needed
  • Verify drivers secure parking location
  • Ensure paperwork is complete properly after drivers first load


Compliance Items:

  • Notify agents, fleet owners, owner operators and drivers on up-coming expiration of compliance items such as:
  • DOT inspections on trucks and trailers
  • Annual physicals
  • CDL renewals
  • Quarterly maintenance reports (Quarterly)
  • Contract renewal
  • Perform quarterly random drug/BAT screenings, which includes:
  • Locating closest clinic to the driver
  • Verify clinics hours and availability to perform required test
  • Having management set up the drug screening through WFQA
  • Providing test request to the driver
  • Ensure we receive a chain of custody to confirm test was complete


Safety/ELD Items:

  • Assist with log editing if needed
  • Address any and all HOS violations with drivers
  • Changing HOS rule set when driver enter Canada and cross back into the USA
  • Inform driver how to proper use all HOS exemptions
  • Ensure transponder is communicating with transflo
  • Address with drivers any excessive speed alerts provided by translfo


Recruiting Items:

  • Make sure driver activates fuel card properly through road service


Daily Reports Monitored:

  • Odometer report: is monitored hourly to ensure trucks with movement are dispatched
  • Un-billed report: is monitored daily to ensure we are receiving POD’s in a timely fashion
  • Outstanding manifest report: is monitored daily to ensure loads are being finalized on their scheduled delivery dates
  • Unidentified log report: is monitored daily to ensure drivers are signing into the ELD and tracking logs properly
  • Driver activity report: monitored throughout the week to discuss revenue with drivers and offer assistance in finding additional loads for driver seeking additional work


Road Service Items:

  • Make sure drivers receive updates of when a vendor is set up for service required and the ETA of their arrival
  • Make sure new drivers get card activated properly through road service


Settlement Items:

  • Issue advances to drivers off current load
  • Only after receiving invoice and approval from truck owner
  • Provide reimbursement table to settlements when reimbursement is needed to driver or truck owner
  • Monitor drivers files to make sure drivers are not falling into the negative when asking for advances
  • Setting up loan request:
  • Get invoice for repairs
  • Create amort schedule for pay back
  • Get manage approval for loan.
  • Put loan documents together and provide to settlements to set up loan.
  • Have management load money onto owners card.


Equipment Items:

  • Facilitate equipment moves using load board posting
  • Verify outside carrier is qualified to run with us
  • If not, get them with the qualification team to set them up
  • Make sure carrier has all information to pick up our equipment and drop at designated location
  • Make sure rate confirmation is received and signed by outside carrier
  • Monitor the equipment move and make sure our equipment makes it to the designated drop location
  • Collected all needed paperwork and approval to get carrier paid and provide to invoicing
  • Monitor up-coming expiration of PM/DOT on our equipment and work with the drivers to have them take it to a shop to get complete.

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