Accounts Payable Specialist
1 month ago
Position Summary:
The Accounts Payable Associate is responsible for all accounts payable functions including invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system.
Key responsibilities/essential functions include:
- Manage the full accounts payable cycle from receipt of invoices to payment, including coding invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system.
- Process employee expense reports, including verification of receipts and coding.
- Prepare batch check runs, wire transfers, and ACH transactions.
- Responsible for monthly accounts payable journal entries and balance sheet reconciliations.
- Ensure all accounts payable policies and procedures are adhered to including travel and related expenses, vendor approval and invoice processing.
- Responsible for imaging and record retention of all accounts payable documents.
- Manage vendor relations and build effective partnerships.
- Partner with Accounting manager to identify and implement process improvements.
- Investigates and resolves problems associated with processing of invoices and purchase orders.
Required Qualifications:
- High school diploma or GED certificate
- 2-5+ years of AP experience
- Thorough understanding of general accounting as it pertains to the AP process
- Experience with Quantum ERP highly preferred; proficiency with Microsoft Excel required
- Can work autonomously and can adhere to deadlines
- Strong organizational skills and the ability to recognize and prioritize matters of urgency
- Ability to effectively present information and respond to questions from management, vendors, and associates
- Ability to work collaboratively in a dynamic environment
- Accurate with a strong attention to detail
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