Executive Assistant

4 weeks ago


Kennett Square, United States Addison Group Full time

The Executive Assistant is responsible for delivering high-level administrative assistance to both the Chief Financial Officer and Chief Executive Officer.

Duties include but are not limited to:

  • Developing and implementing an effective documentation and filing system
  • Creating reports, presentations, and briefs
  • Taking dictation and minutes, and accurately inputting data when necessary
  • Handling inquiries and requests professionally
  • Managing phone calls, messages, and correspondence routing
  • Crafting professional correspondence
  • Managing applications and permit forms
  • Offering comprehensive administrative support to the Executive Director and other assigned leadership personnel
  • Completing clerical and administrative duties such as drafting letters, memos, invoices, reports, and other relevant documents for senior staff
  • Coordinating travel and accommodations for executives
  • Organizing and participating in meetings on behalf of executives, including note-taking and minute recording
  • Receiving and reviewing incoming communications or memos on behalf of senior staff, assessing significance, and distributing content accordingly
  • Executing office tasks such as record-keeping, supply ordering, and basic bookkeeping
  • Fulfilling additional responsibilities as directed by executives
  • Undertaking other associated duties as assigned

Qualifications:

  • Preferably possess an Associate or Bachelor's degree in administrative assistance
  • Demonstrated experience of five years or more in supporting executive suite leaders
  • Prior work experience in a fast-paced business office environment is crucial
  • Possession of a valid driver's license
  • CAP Certification is desirable


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