Executive Assistant to C-suite
3 weeks ago
LaSalle Network has partnered with our client, a logistics technology company headquartered in Chicago, in seeking a highly organized and proactive Executive Assistant to C-suite. You'll support a dynamic team of C-Level Executives across the country. The ideal candidate will act as the right-hand person to our leadership team, ensuring smooth operations and efficient communication within the organization. Our client is a growing, technology driven, late-stage start-up with a focus on innovation and a culture of transparency and collaboration.
Executive Assistant to C-suite Responsibilities:
- Manage complex calendars for the C-Level Executives, prioritizing and scheduling appointments, meetings and conferences
- Coordinate and prioritize conflicting commitments, ensuring optimal use of executives' time and maintaining flexibility for last-minute changes
- Arrange domestic and international travel, including flights, hotels, ground transportation and visas as required
- Create detailed travel itineraries and agendas, providing executives with all necessary information for seamless travel experiences
- Act as the primary point of contact for the executive office, screening and directing incoming calls, emails and correspondence with professionalism and discretion
- Manage office supplies inventory, procurement and vendor relationships to ensure smooth office operations
- Process expense reports accurately and in a timely manner, reconciling receipts and tracking expenses
- Maintain detailed records of expenditures and budgets for executive review and approval
- Attend and participate in meetings, capturing comprehensive meeting minutes, action items and follow-up tasks
- Organize and maintain digital and physical files, document, and records, ensuring easy accessibility and confidentiality
- Anticipate the needs of the leadership team and proactively address operational and administrative challenges
- Collaborate with other departments and executive assistants to facilitate cross-functional initiatives and projects, promoting synergy and alignment across the organization
Executive Assistant to C-suite Requirements:
- Bachelor's degree in Business Administration, Communications or a related field strongly preferred
- 5+ years of proven experience as an Executive Assistant supporting C-Level executives in a fast-paced corporate environment
- Exceptional organizational skills with the ability to prioritize tasks and meet deadlines effectively
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
- Discretion and confidentiality in handling sensitive information and executive communications
- Strong interpersonal skills with the ability to build relationships and collaborate effectively across all levels of the organization
If you are an experienced, independent, self-motivated Executive Assistant, looking for growth and challenge, please apply today
Thank you,
Katie Binswanger
Associate Principal
LaSalle Network
LaSalle Network is an Equal Opportunity Employer m/f/d/v.
LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.
LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.
-
Executive Assistant to Chief Executive Officer
2 months ago
Chicago, United States C-SUITE ASSISTANTS Full timeExecutive Assistant to CEO and VP of Strategy, Global Fast Growing Technology Firm, Chicago, Illinois/HybridA fast-growing global technology company where all employees essentially work remotely is looking for an Executive Assistant “right hand” to primarily support the CEO, who is based in Chicago and the SVP of Strategy who is in Nashville. The CEO and...
-
Executive Assistant to Chief Executive Officer
4 weeks ago
Chicago, United States C-SUITE ASSISTANTS Full timeExecutive Assistant to CEO and VP of Strategy, Global Fast Growing Technology Firm, Chicago, Illinois/HybridA fast-growing global technology company where all employees essentially work remotely is looking for an Executive Assistant “right hand” to primarily support the CEO, who is based in Chicago and the SVP of Strategy who is in Nashville. The CEO and...
-
Executive Assistant to Chief Executive Officer
2 months ago
Chicago, United States C-SUITE ASSISTANTS Full timeExecutive Assistant to CEO and VP of Strategy, Global Fast Growing Technology Firm, Chicago, Illinois/HybridA fast-growing global technology company where all employees essentially work remotely is looking for an Executive Assistant “right hand” to primarily support the CEO, who is based in Chicago and the SVP of Strategy who is in Nashville. The CEO and...
-
Executive Assistant
1 month ago
Chicago, United States Kwikee Full timeGeneral Overview: The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly. This role works independently while interacting daily with other Executives, Senior leaders, our Board...
-
Executive Assistant
2 weeks ago
Chicago, United States Kwikee Full timeGeneral Overview: The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly. This role works independently while interacting daily with other Executives, Senior leaders, our Board...
-
Executive Assistant
2 days ago
Chicago, United States Southern Graphic Systems, LLC Full time**General Overview**: The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the “C-Suite” office and infrastructure running smoothly. This role works independently while interacting daily with other Executives, Senior leaders, our...
-
Executive Assistant
1 month ago
Chicago, United States sgsco Full timeThe Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly. This role wor Executive Assistant, Executive, Assistant, Project Management, Manufacturing, Business Services
-
Executive Assistant
1 month ago
Chicago, United States sgsco Full timeGeneral Overview:The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly. This role works independently while interacting daily with other Executives, Senior leaders, our Board of...
-
Executive Assistant
2 weeks ago
Chicago, United States sgsco Full timeGeneral Overview:The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly. This role works independently while interacting daily with other Executives, Senior leaders, our Board of...
-
EXECUTIVE COORDINATOR
2 months ago
Chicago, United States Sinai Health System Full timeThe Executive Coordinator is responsible for performing administrative and clerical tasks for the Chief Executive Officer to support the executive’s daily and longer term priorities and desired business outcomes. The Executive Coordinators act as a liaison between the executive and other team members and both internal and external stakeholders. The...
-
EXECUTIVE COORDINATOR
2 weeks ago
Chicago, United States Sinai Health System Full timeThe Executive Coordinator is responsible for performing administrative and clerical tasks for the Chief Executive Officer to support the executive’s daily and longer term priorities and desired business outcomes. The Executive Coordinators act as a liaison between the executive and other team members and both internal and external stakeholders. The...
-
Senior Sales Executive
2 weeks ago
Chicago, United States SS&C Full timeSS&C is a global provider of investment and financial services and software for the financial services and healthcare industries. Named to Fortune 1000 list as top U.S. company based on revenue, SS&C is headquartered in Windsor, Connecticut and has 20,000+ employees in over 90 offices in 35 countries. Some 18,000 financial services and healthcare...
-
Senior Sales Executive
1 week ago
Chicago, United States SS&C Technologies Full timeSS&C is a global provider of investment and financial services and software for the financial services and healthcare industries. Named to Fortune 1000 list as top U.S. company based on revenue, SS&C is headquartered in Windsor, Connecticut and has 20,000+ employees in over 90 offices in 35 countries. Some 18,000 financial services and healthcare...
-
Executive Assistant
1 month ago
Chicago, United States Publicis Re:Sources Global Full timeJob Description Responsibilities : Manage executives' calendars, scheduling appointments, and coordinating meetings and travel arrangements. Prepare and distribute correspondence, memos, reports, presentations, and other documents. Screen and prioritize incoming calls, emails, and other correspondence, responding or redirecting as appropriate. ...
-
Executive Assistant
4 weeks ago
Chicago, United States The Larko Group Full timeA revolutionary investment firm is seeking an Executive Assistant to join their dynamic team and play a crucial role in supporting two C-level leaders. We are looking for someone who excels in a high-energy environment and is eager to make a significant impact. In this role, you'll be the indispensable resource for managing essential tasks and ensuring...
-
Executive Assistant
2 weeks ago
Chicago, United States The Larko Group Full timeA revolutionary investment firm is seeking an Executive Assistant to join their dynamic team and play a crucial role in supporting two C-level leaders. We are looking for someone who excels in a high-energy environment and is eager to make a significant impact. In this role, you'll be the indispensable resource for managing essential tasks and ensuring...
-
Executive Assistant
4 weeks ago
Chicago, United States The Larko Group Full timeA revolutionary investment firm is seeking an Executive Assistant to join their dynamic team and play a crucial role in supporting two C-level leaders. We are looking for someone who excels in a high-energy environment and is eager to make a significant impact. In this role, you'll be the indispensable resource for managing essential tasks and ensuring...
-
Executive Assistant
4 weeks ago
Chicago, United States The Larko Group Full timeA revolutionary investment firm is seeking an Executive Assistant to join their dynamic team and play a crucial role in supporting two C-level leaders. We are looking for someone who excels in a high-energy environment and is eager to make a significant impact. In this role, you'll be the indispensable resource for managing essential tasks and ensuring...
-
Executive Assistant
2 weeks ago
Chicago, United States The Larko Group Full timeA revolutionary investment firm is seeking an Executive Assistant to join their dynamic team and play a crucial role in supporting two C-level leaders. We are looking for someone who excels in a high-energy environment and is eager to make a significant impact. In this role, you'll be the indispensable resource for managing essential tasks and ensuring...
-
Executive Assistant
1 week ago
Chicago, United States The Larko Group Full timeA revolutionary investment firm is seeking an Executive Assistant to join their dynamic team and play a crucial role in supporting two C-level leaders. We are looking for someone who excels in a high-energy environment and is eager to make a significant impact. In this role, you'll be the indispensable resource for managing essential tasks and ensuring...