Program Coordinator

2 weeks ago

Menlo Park, United States SPARK NS Full time

Title: Program Coordinator

Company Name: SPARK NS

Location: Onsite, Menlo Park, CA

Employment Type: Full-time, Non-exempt


About SPARK NS:

Founded in 2023, SPARK NS is an independent non-profit translational research organization dedicated to efficiently advancing promising neuroscience discoveries from the lab to the clinic. SPARK NS offers disease-specific, 2-year translational research programs that provide funding, education, mentorship, and networking opportunities to academic principal investigators with promising therapeutic discoveries. The programs are designed to close gaps in knowledge and eliminate barriers that slow or prevent promising discoveries from directly benefiting patients. As an independent organization not affiliated with any academic institution, SPARK NS selects the most promising projects that emerge from the global neuroscience research community. As we expand our operations, we seek a highly skilled and motivated program coordinator to join our dynamic team.


Job Description:

We are looking for a qualified and skilled Program Coordinator to assist in ensuring the successful delivery of SPARK NS Programs. As a Program Coordinator, your primary responsibility will be to organize and coordinate various programs and activities within the organization. You will work closely with our Translational Research, Education, and Marketing teams and execute program strategies and objectives in collaboration with the Director of Programs. This role is expected to be on-site 5 days per week at our Menlo Park offices.


Responsibilities:

Note: This job description is intended to convey primary job functions and requirements. Given the small and dynamic nature of the organization, it is not intended to be an exhaustive list of qualifications, skills, efforts, duties, or responsibilities associated with the position.

  • Serves as the main point of contact for the program application cycle, procedures, and program guidelines.
  • Develops work plans to accomplish program goals and objectives and monitor progress toward their achievement.
  • Maintain and update programs specific resources.
  • Collaborate with advisors, project managers, SPARK NS staff, and investigators to organize meetings during the program selection cycles.
  • Coordinate and deliver programs marketing materials, and plans for activities and functions.
  • Assist in planning and developing webinars and other external functions connected to SPARK NS program offerings.
  • Gather and organize feedback on program issues from cross-functional teams. Compile feedback into structured reports for the Program Director to review.
  • Provide assistance for internal and external events, including venue contracting, food and beverage coordination, entertainment, and attendance tracking.
  • Monitors programs expenditures and where applicable programs budget..
  • Assist with operational and administrative initiatives to achieve the translational and educational goals of SPARK NS.


Minimum Qualifications:

  • Bachelor's degree or an equivalent combination of education and relevant work experience.
  • Strong project management and organizational skills.
  • Excellent problem-solving and decision-making skills with a proactive and solutions-driven approach.
  • Exceptional verbal and written communication skills including the ability to create presentations.
  • Ability to create and foster positive collaborations with internal and external partners.
  • Proven ability to manage and resolve multiple competing priorities under tight timelines.
  • Confidence and ability to operate with minimal supervision.
  • Exceptional attention to detail.
  • Advanced Excel skills.
  • Preferred: knowledge of SmartSimple and Qualtrics.


Travel:

Travel domestically and internationally is required occasionally per business needs.


The expected salary range for this position is $36 - $41 per hour. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law.


SPARK NS is an equal-opportunity employer. We value diversity and are committed to creating an inclusive work environment. Applicants from all backgrounds and experiences are encouraged to apply.

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