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Contract Administrator

3 months ago

San Rafael, United States TalentBurst, an Inc 5000 company Full time

Position: Contracts Associate, Req#: 33317326

Location: San Rafael, CA (Hybrid, at least 2 days a week on Tuesdays and Thursdays, occasional other days as required)

Duration: 12+ Months Contract


Job Description:

This role will support the client’s Legal Department and business partners by drafting, negotiating and tracking a high volume of contracts.


Education and Experience:

  • BA degree and 2-4 years of experience.
  • Strong proofreading and editing skills.
  • Strong computer skills in database management and document preparation (Word, PowerPoint, Excel).
  • Excellent organization and time-management skills required. Must be able to manage heavy workloads and aggressive timelines promptly, prioritize, and work under pressure.
  • Strong written and verbal communication skills.
  • Must be able to communicate effectively with outside vendors/partners and serve as a liaison among outside counsel, in-house attorneys and business partners, and proactively communicate regarding relevant issues and deadlines.
  • Must be detail-oriented, self-motivated, a quick learner, and have a strong work ethic.


Preferred Skills:

  • Experience in contract administration or other relevant experience is strongly preferred.
  • Experience at a law firm or within an in-house legal department of a public company a plus.
  • Experience within biotech/pharma/medical device industry or other contract-intensive fields a plus.
  • Familiarity with DocuSign CLM, Ariba contracts, or any other contract management system is a plus.
  • Background with Clinical agreements is a plus.


Key Responsibilities:

  • Researching prior contracting relationships with contracting parties.
  • Drafting, primarily from templates, multiple contract types including Non-Disclosure Agreements, Master Service Agreements, Amendments, Scopes of Work, and Change Orders, using DocuSign CLM, the client’s contract lifecycle management system ("CLM").
  • Utilizing playbooks to negotiate contracts.
  • Monitoring and tracking a large volume of contracts from draft to final signatures using the CLM.
  • Ensuring company-wide compliance with the client’s contracting policy.
  • Acting as a liaison between the client, internal business partners, and outside vendors to facilitate contract execution.
  • Building and maintaining relationships with business partners.
  • Engaging with other functional areas within the client to assess and respond to contracting needs, obligations, and revisions.
  • Coordinating workflow between the Legal Department and other departments.
  • Exercising sound judgment within defined procedures and practices to determine appropriate action, including when to escalate matters to in-house counsel.
  • Driving Legal Department initiatives, including assistance with templates and playbooks and training CLM users.
  • Providing backup support to other Contracts Associates in the department.
  • Working on other Legal Department projects or initiatives as determined by the Manager.