Executive Assistant

2 weeks ago

Bethesda, Maryland, United States Sunwater Capital Full time

Sunwater Capital is seeking an experienced Executive Assistant to support its two founding partners enhance their productivity and maintain and expand their professional networks. This role includes managing calendars, maintaining and building internal and external relationships, hosting events, assisting with travel, and providing personal support. The desired candidate must be tech-savvy, warm, outgoing, personable, organized, positive, proactive, and comfortable engaging with senior executives and senior public officials.

Sunwater Capital is a North Bethesda-based investment and asset management firm in the real estate, data, and healthcare sectors and the Sunwater Institute is a public policy think tank.

RESPONSIBILITIES

Calendars

  • Manage calendars in Outlook
  • Help set time allocation goals and measure actual time spent against goals
  • Schedule and coordinate internal and external meetings and calls, including preparing invites, agendas, and electronic and/or hard copy materials

Relationships

  • Manage set of relationships and help maintainappropriate contact frequencies
  • Prepare thank you, birthday, and holiday communications

Travel

  • Help book and track business and personal travel
  • Manage executives' expenses

Events

  • Assist in arranging special team and department events, functions, and meetings
  • Organize and manage private and public events and gatherings
  • Conduct tours of office building for visitors

Other

  • Help maintain membership in organizations and associations
  • Provide support with personal and family matters when needed
  • Help with personal properties as appropriate
  • Provide Office Management support, as needed
  • Assist HR Manager with administrative and organizational tasks

Required Experience and Qualifications

  • 3+ years Executive Assistant
  • Engagement with executives and members of Congress
  • Coordination of public and private events
  • Managing vendors for events
  • Excellent written and verbal communication
  • Bachelor's degree in English or relevant field

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