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Administrative Assistant

2 months ago

Norwalk, United States Wilton Re Full time

Administrative Assistant

Full Time

Norwalk, CT

About the Company:

Wilton Re is an industry leader in the life (re)insurance space, specializing in the acquisition of in force life insurance and annuities. We are experienced industry specialists focused on the risk, capital and operational needs of our clients’ businesses. We provide our clients with the services they need from in force transactions and product development to underwriting and new business strategies.

Wilton Re has the resources and expertise to pursue and successfully manage the largest life and annuity transactions in the market.

Position Summary:

This position will provide administrative support for various members of the senior leadership team including but not limited to; CFOs and finance team, CIO and CLO. This position is also responsible for various projects for senior team members in addition to back up for the Executive Assistant and Receptionist. The ideal candidate is a professional who has previous experience supporting senior management in a fast paced environment. The candidate should be a team player, motivated, resourceful, organized and communicative.

Role Responsibilities:

  • Manage administrative tasks for various members of leadership team including; overseeing busy schedules and calendar management, arranging meetings, conducting research, preparing meeting documents, handling expense reports, answering phone lines.
  • Assist in structuring meeting agendas, collecting feedback from attendees, ensuring readiness, and facilitating follow-ups and actions for meetings and projects.
  • Arrange travel and submit expenses as needed; identify errors and reconcile discrepancies.
  • Update documents for the quarterly financial highlights, assist in drafting and editing (redlining and blacklining) legal agreements and daily one offs.
  • Manage company Doordash account; add/remove employees, stipend adjustments, create check requests from monthly invoices.
  • Coordinate outside office events.
  • Serving as a back-up for the Receptionist and the Executive Assistant as necessary; working with administrative team to ensure overall tidiness of the office.
  • Performing ad hoc projects as needed for various departments.
  • Notary Public.

Basic Qualifications:

  • Minimum 5 years supporting senior level executives.
  • Must have excellent organizational, proofreading, writing and interpersonal skills.
  • Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines.
  • Must have superior skills in MS Word, Excel, Outlook and PowerPoint. SharePoint experience a plus.
  • Ability to interact with all levels of management. This position maintains a close and highly responsive relationship to day-to-day activities of senior management.
  • Approaches each day with a proactive verses reactive mind set.
  • Able to react to change productively and handle other essential tasks as assigned.
  • Must be able to anticipate and solve for challenges to ensure the most strategic use of the executive’s time.

Required Education / Certifications:

Bachelors Degree preferred - will consider the equivalent combination of education and experience.

Pay/Location:

Norwalk, CT

Fully On Site

No travel required

Base salary/hourly rate range for this position in Connecticut is between $65,000 and $ 85,000 Please note that specific compensation decisions are based upon a variety of job-related factors as permitted by law, including geographic location, credentials, skills, education, training, and experience.

Base salary is just one component of Wilton Re’s total compensation package for employees. Additional compensation includes annual performance-based bonus, 401K with employer contribution, and profit-sharing program. Employee may also be eligible for long-term incentives (equity). All incentives and benefits are subject to the applicable plan terms.

What We Offer:

  • Competitive vacation and sick time, including company-paid holidays, floating holidays and early closing days
  • 401(k) plan with employer contribution - US Employees Only
  • Profit Sharing Program
  • Competitive parental leave
  • Health, vision, dental, and life insurance, including access to health and wellness programs
  • Actuarial Development Program (ADP) for Actuarial employees taking exams
  • Employee Assistance Program (EAP)
  • Current hybrid working environment
  • Employee Engagement Events and various committees on site to join

Wilton Re strives to attract, develop, and retain a diverse workforce. We are committed to providing an inclusive and accessible work environment where all associates feel valued, respected, and supported. Our commitment to inclusivity is reflected in the safeguards, policies, and commitments we have in place to remove barriers and provide equal opportunities to prospective and current associates, without discrimination. A Human Resources representative is available to consult with applicants who require accommodation in the application or recruitment process. Any information shared by the applicant about an accommodation will be treated as confidential.

To All Recruitment Agencies: Please do not send any resumes or solicitations regarding open positions to Wilton Re employees unless you have been requested to work on this position or other positions with Wilton Re; please reach out to your main point of contact. Wilton Re is not responsible for any fees related to unsolicited resumes.