Executive Assistant

36 minutes ago

Washington, United States Center for Community Investment Full time
CCI operates in a hybrid work environment guided by the needs of the team, our partners, and the organization at large. This role will be onsite 60% of the time in our Washington DC office located downtown.
Please apply by emailing your cover letter and resume to HR@centerforcommunityinvestment.org. Applications submitted via LinkedIn may not be considered.

Position Overview

The Executive Assistant will provide proactive, high-level administrative support to the senior leadership team of CCI, playing a critical role in ensuring smooth day-to-day operations. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in a dynamic environment. By managing schedules, coordinating meetings, arranging travel, preparing agendas, and assisting with special projects, you’ll empower executives to focus on advancing the organization’s strategic goals.


We are looking for someone who is mission-driven, collaborative, adaptable, and committed to fostering an inclusive and equitable workplace. You will succeed in this role if you bring strong interpersonal and communication skills, a problem-solving mindset, and the ability to anticipate needs while maintaining professionalism and confidentiality.


What You’ll Do


Executive Administrative Support
  • Partner with senior leadership to provide comprehensive administrative assistance, anticipating needs and delivering solutions efficiently and confidentially.
  • Organize and manage complex schedules and calendars; coordinate appointments, meetings, and events to maximize productivity.
  • Arrange and oversee travel logistics, including flights, accommodations, and ground transportation.
  • Prepare and manage expense reports and reimbursement processes in compliance with organizational policies.
Executive Office Support
  • Handle and safeguard sensitive documents while preparing agendas, presentations, spreadsheets, and contracts, ensuring accuracy and alignment with leadership’s vision.
  • Work with senior leadership to plan and manage executive and Board meetings as well as special meetings onsite and offsite, by confirming location, catering, guests, agendas, materials, activities, etc.
  • Take and disseminate clear, actionable meeting minutes; track follow-up items to ensure timely resolution.
  • Support document management processes, including version control and secure archiving.
  • Assist in maintaining strong relationships with executive contacts by tracking communications and follow-ups.
Cross-Departmental Activities
  • Collaborate on organizational initiatives, including retreat planning, internal task forces, and special projects.
  • Identify opportunities to streamline workflows, improve efficiency, and enhance productivity across teams.
  • Tackle urgent matters, resolve issues independently, and make informed decisions in executives’ absence.
  •  Support a workplace culture rooted in respect, learning, inclusion, and equity.


What You Bring


Key Skills & Competencies
  • Proven experience managing multiple priorities, complex schedules, and fast-paced workflows.
  • Strong ability to anticipate needs, problem-solve autonomously, and respond to shifting priorities.
  • Exceptional attention to detail and commitment to accuracy, particularly with sensitive information.
  • Proficiency in workplace technology, including Microsoft Office Suite and tools such as Airbase, SharePoint, and Salesforce (or similar platforms).
  • Excellent written and verbal communication skills, with a professional and inclusive tone.
  • Collaborative mindset, with the ability to engage effectively across diverse teams and stakeholders.
  • Commitment to CCI’s values, including advancing equity, inclusion, and opportunity.
Education & Experience
  • Bachelor’s degree or equivalent experience.
  • 5-7 years of experience in executive-level administrative support.
  • Experience in a nonprofit or mission-driven organization is a plus but not required.


Work Environment

We are a pet-friendly office and welcome well-behaved furry friends in the workplace. Candidates with pet allergies or sensitivities should take this into consideration when applying.

CCI operates in a hybrid work environment guided by the needs of the team, our partners, and the organization at large. This role will be onsite 60% of the time in our Washington DC office located downtown.


How to Apply

To apply, please submit your cover letter and resume to HR@centerforcommunityinvestment.org.

 

About Rockefeller Philanthropy Advisors

Rockefeller Philanthropy Advisors (RPA) accelerates philanthropy in pursuit of a just world. Continuing the Rockefeller family’s legacy of thoughtful, effective philanthropy, RPA is a global nonprofit at the forefront of philanthropic growth and innovation, with a diverse team of experienced grantmakers with significant depth of knowledge across the spectrum of issue areas. Founded in 2002, RPA has grown into one of the world’s largest philanthropic service organizations and has facilitated more than $4 billion in grantmaking to more than 70 countries. RPA currently advises on and manages more than $600 million in annual giving by individuals, families, foundations, and corporations. RPA also serves as a fiscal sponsor for over 100 projects, providing governance, management, and operational infrastructure to support their charitable purposes. rockpa.org | @RockPhilanth

 

Equal Opportunity Employer

Individuals seeking employment at Rockefeller Philanthropy Advisors are considered without regards to race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), ancestry, citizenship status, gender identity or expression, genetic information, marital or domestic/civil partnership status, physical or mental disability, sexual orientation, veteran status, or any other characteristic protected by law.

 

Benefits

  •  Medical
  • Dental
  • 401K Employer contribution and Matching
  • Short-term and Long-term Disability
  • 3 weeks vacation


Level of Language Proficiency

  • English

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