Project Coordinator

4 weeks ago

North Chicago, United States Motion Recruitment Full time

Our client, a Biopharmaceutical company, is looking for an IT Project Coordinator who has experience with IT projects and, specifically, finance/financial budgeting experience. Main responsibilities will include financial planning, budgeting, forecasting, and providing data-driven insights into the financial health of a portfolio of projects.


Candidates above a Project Coordinator level experience cannot be considered for this position. Pharma experience is not required. Seeking currently at a true Project Coordinator level experience will be considered.


Location: North Chicago, IL 60064

Hybrid schedule: 3 days onsite / 2 days remote


Job Summary:

As a Project Coordinator, you will be responsible for the financial aspects of IT projects supporting the R&D function in the biopharmaceutical industry.


This role plays a pivotal role in ensuring the success of projects by providing accurate data, insightful analysis, and strategic guidance to project teams. The position requires a combination of financial expertise, analytical skills, project management skills, and effective communication through oversight of multiple projects across the entire project management lifecycle from initiation to closure.


Qualifications & Skills:

  • Bachelor's degree in finance, accounting, or a related field
  • 5+ years of work experience managing projects with an emphasis on cost management
  • Must be proficient in MS Excel
  • Ability to multi-task and manage multiple projects under tight deadlines
  • Ability to establish and maintain effective working relationships with stakeholders
  • Experience with SAP, SRM, PowerBI and Clarity PPM a plus


***Must be authorized to work in the U.S. without sponsorship***

***This specific role does not allow for C2C consultants***

***3rd Party C2C inquiries will not be accepted***


Key Responsibilities:

  • Monitor IT operating and capital expenditure on a regular cadence to ensure adherence to the allocated budget by maintaining accurate records of invoices, expense cashflow, capital authorization and spend.
  • Complete month-end close processes, such as analyzing and reporting on budget utilization, highlighting variances to forecast, and recommending adjustments as needed.
  • Support Portfolio managers in generating regular reports and dashboards to communicate portfolio health, at-risk projects, budget status, request for capital expenditure status, software renewal timelines, and cost reallocation opportunities
  • Collaborate with portfolio managers, project managers, business system analysts, IT operations and other project stakeholders to develop and monitor project cost plans
  • Collaborate with cross-functional teams including project accounting, finance, and procurement to capitalize and close-out on authorizations in partnership with Portfolio managers
  • Develop and update comprehensive financial forecasts based on project progress and changes in scope, schedule, resource allocation and other project dependencies, while anticipating and communicating potential financial risks and opportunities.
  • Monitor project health dashboards and raise risks and issues to Portfolio managers and project managers ensuring PPM tools contains accurate data
  • Coordinate the renewal of IT licenses, subscriptions, and contracts in collaboration with business system analysts and IT system owners
  • Maintain statements of work (SOW) and purchase orders (PO) to track vendor commitments and invoice receipt
  • Partner with Project and Portfolio managers to ensure that projects adhere to financial policies, regulations, and accounting standards for IT projects
  • Provide feedback on opportunities for process improvement and/or leveraging technology to automate tasks, reports, and processes

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