Human Resources Assistant

3 weeks ago

Scarborough, United States Collabera Full time

Key Responsibilities:

  • HR Project Management: Assist with HR project management, including coordinating activities, obtaining resources, contacting vendors, and processing invoices/contracts.
  • Administrative Support: Provide administrative support for HR teams, including data entry, calendar coordination, and meeting scheduling.
  • Record Maintenance: Maintain HR project records and employee files, and recommend or revise file maintenance systems and procedures.
  • Event Coordination: Work closely with the Executive Assistant to coordinate team member events.
  • Project Administration: Administer, track, and report on small projects within the HR department, including data analytics, communications preparation, and drafting/editing HR policies and guidelines.
  • Reporting and Presentations: Develop and deliver progress reports, proposals, requirements, and presentations for ongoing projects.
  • Employee Onboarding: Coordinate with Human Resource Business Partners on employee onboarding and assist with the orientation process, including the coordination of employee acknowledgment paperwork.
  • Research: Conduct research for HR-related tasks and initiatives.
  • Employee Engagement: Administer the employee engagement and recognition portal and processes.
  • Customer Service: Perform customer service functions by answering employee inquiries and/or directing employees to the appropriate HR team member.
  • Other Duties: Perform other duties as assigned by the Senior Director of Human Resources, including organizing meetings, conferences, and other events.


Required Qualifications:

  • Experience: 1-2 years' experience in an HR department with knowledge of HR practices.
  • Education: High school diploma or equivalent; additional HR certification or coursework preferred.


Skills:

  • Proficiency with MS Office.
  • Excellent organizational, prioritizing, multi-tasking, and time management skills.
  • Ability to work independently as well as part of a team.
  • Strong interpersonal and communication skills (both written and verbal).
  • Ability to maintain a high level of confidentiality.
  • Strong attention to detail and adherence to deadlines.
  • Initiative to identify and lead in HR areas as needed.

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