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Hazard Mitigation Plan Reviewer
2 months ago
Location: Indianapolis, IN
Duration: 6 months
Interview type: Webcam only
Summary:
- Working under the guidance of the State Hazard Mitigation Officer, to carry out the hazard mitigation planning duties and responsibilities as addressed in the Indiana Code, Stafford Act, and Code of Federal Regulations, pertaining to all grant programs administered by the Hazard Mitigation Assistance Program.
Essential Duties/Responsibilities:
- Review submitted county mitigation plan updates utilizing the FEMA Local Plan Review Guide and Checklist. This guidance must be followed by all multi-hazard mitigation plans.
- Following the review of the county plan, send notes for revisions back to the county and the plan reviewer will provide assistance to them, and their potential hired contractor regarding the revisions.
- After revisions are made by the county, send the plan to FEMA for their final review and approval. The plan reviewer will coordinate between FEMA, the State Hazard Mitigation Officer and the county regarding any revisions required by FEMA.
- After the plan is approved by FEMA, the Plan Reviewer will coordinate with the counties on the adoption of their county plan update. This includes the county adoption, as well as all jurisdictions and school districts participating in the plan update.
- Assist with the planning grant application process for the Hazard Mitigation Assistance Program. This involves working with Emergency Management Directors on the development of project applications to be submitted to FEMA for review and selection. It includes writing of the grant application, budget and schedule development, obtaining county local match commitment and local jurisdiction participation documentation.
- After receiving notification of a planning grant award, the plan reviewer will work with the local Emergency Management Agency Directors on project startup activities. These activities include participating in a project kickoff meeting, creation of the State and Local Agreement, ensuring the Director understands all of the relevant FEMA guidelines to their project, and explanation of the payment/project closeout process including required documentation.
- The Plan Reviewer will be responsible for reviewing and processing grant reimbursement payments submitted by the counties. This includes reviewing submitted documentation to ensure all activities are part of the FEMA approved project scope of work, all submitted costs are FEMA allowable costs for the specific project, the required local match documentation was included, and all costs were incurred within the FEMA approved project period of performance. After review of the request, the information will be submitted to the Hazard Mitigation for final section review.
- The Plan Reviewer will be responsible for keeping counties aware of project and quarterly reporting deadlines, and work with the State Hazard Mitigation Officer on extension requests when needed. This includes sending communication with information regarding the deadlines.
- The Plan Reviewer will be responsible for coordinating with counties on collecting the necessary documentation for project closeout. This includes verifying project financials, verifying all adoption resolutions were submitted, and requesting the county’s grant closeout letter. After verification and receiving this documentation, the mitigation will submit it to FEMA for their review and approval. The Plan Reviewer will coordinate between FEMA and the counties if more information is required.
Skills:
- Experience with FEMA Hazard Mitigation Program requirements: Highly desired 2 Years
- Experience working with state & federal grants and grant program management: Required 2 Years
- Proficient knowledge of Microsoft Suite: Required
- General knowledge of duties & responsibilities of state & federal emergency response agencies/departments: Highly desired
- Basic knowledge of local, state and federal government programs & procedures: Highly desired
- Bachelor's Degree: Highly desired
