Office Manager

2 weeks ago

Denver, United States Accurate Personnel LLC Full time

Reports to: Branch Manager


Position Summary

The Office Manager oversees administrative functions for a construction operations team, which includes the Branch Manager, multiple Account/Project/Construction Managers, and their field workforce. Core responsibilities encompass payroll, billing, collections, and maintaining employee, customer, and job-related information. This role is critical in ensuring the smooth day-to-day operations of the branch.


As the central administrative support, the Office Manager interfaces with customers, vendors, craft employees, and regional and corporate offices. This position is often regarded as the "glue" that keeps operations running seamlessly. Success in this role requires exceptional communication, organization, and prioritization skills, as well as proficiency with accounting and filing systems.

Essential Duties and Responsibilities

  • Payroll Management:
  • Prepare and process weekly hourly payroll, ensuring accurate data entry, pay rates, and job codes.
  • Job Setup and Maintenance:
  • Establish and update job information in the accounting system as needed.
  • Billing and Collections:
  • Collaborate with Account Managers to ensure timely, accurate customer invoices. Monitor open accounts receivable and resolve payment issues in coordination with the corporate credit department.
  • Customer Support:
  • Assist with customer-facing tasks, such as preparing proposals, quotations, and other communications.
  • Documentation Management:
  • Organize and maintain paper and electronic job-related documentation.
  • Employee Records:
  • Ensure compliance with onboarding documentation (e.g., I-9s, W-2s) and maintain up-to-date employee files, including construction certifications.
  • Subcontractor Coordination:
  • Prepare subcontractor agreements and ensure all necessary pre-qualification documents, such as proof of insurance, are in place.
  • Office Administration:
  • Manage office supply orders, office equipment maintenance, and serve as the first point of contact by answering phones and welcoming visitors.

Skills and Abilities

  • Organizational Excellence:
  • Strong attention to detail and the ability to multi-task, work under pressure, and meet deadlines.
  • Communication:
  • High-level professionalism with excellent verbal and written communication skills.
  • Technology Proficiency:
  • Proficient in Microsoft Excel and familiar with accounting/payroll systems.
  • Bilingual Ability:
  • Bilingual in English and Spanish is highly preferred.
  • Adaptability:
  • Self-starter capable of working independently while collaborating effectively within a team.
  • Problem-Solving:
  • Ability to follow company policies and suggest process improvements over time.

Education and Experience

  • Required:
  • High School Diploma or equivalent.
  • 5+ years of experience in an administrative role.
  • Preferred:
  • Associate’s or Bachelor’s degree in accounting, business administration, or related field.
  • Experience with JD Edwards EnterpriseOne or similar ERP systems.
  • Construction office experience, including familiarity with AIA progress billing formats.
  • Notary Public certification, or willingness to obtain one with company support.

  • Strategic Financial Operations Manager

    3 days ago

    Denver, Colorado, United States IWP Family Office Full time

    About Us: IWP Family Office was founded in 2005 to provide comprehensive family office services to high net worth individuals. Our goal is to create and manage complex family offices, utilizing our knowledge and expertise to navigate the intricacies of wealth management.\

  • Office Manager

    4 hours ago

    Denver, United States NAV Real Estate Full time

    We are seeking a dynamic and organized Office Manager to join our residential real estate brokerage. The ideal candidate will be a highly motivated professional who thrives in a fast-paced environment and has a passion for supporting the smooth operation of a real estate office. This individual will oversee day-to-day administrative tasks, ensure compliance...

  • IWP Family Office | Multi-Family Office Operations Associate | denver, co

    3 days ago

    denver, United States IWP Family Office Full time

    Position Title: Multi-Family Office Operations AssociateOverview:Join our highly regarded Client Service and Operations team as an Investment Operations Associate, an exceptional opportunity for an experienced professional to thrive in a dynamic, client-focused environment. This role is ideal for someone with a passion for operational excellence and a...

  • Office Manager

    1 month ago

    Denver, United States Aegistech Full time

    We are looking for an Office Manager who will take on Office Manager Responsibilities as well as maintain a presence at the Front Desk of our Denver Tech Center office. You will be the “face” of the company for all visitors and will be responsible for the first impression we make.The selected candidate is also expected to perform Executive Administration...

  • Office Manager

    4 weeks ago

    Denver, United States Aegistech Full time

    We are looking for an Office Manager who will take on Office Manager Responsibilities as well as maintain a presence at the Front Desk of our Denver Tech Center office. You will be the “face” of the company for all visitors and will be responsible for the first impression we make.The selected candidate is also expected to perform Executive Administration...

  • Office Manager

    1 month ago

    denver, United States Aegistech Full time

    We are looking for an Office Manager who will take on Office Manager Responsibilities as well as maintain a presence at the Front Desk of our Denver Tech Center office. You will be the “face” of the company for all visitors and will be responsible for the first impression we make.The selected candidate is also expected to perform Executive Administration...

  • Office Manager

    1 month ago

    denver, United States Aegistech Full time

    We are looking for an Office Manager who will take on Office Manager Responsibilities as well as maintain a presence at the Front Desk of our Denver Tech Center office. You will be the “face” of the company for all visitors and will be responsible for the first impression we make.The selected candidate is also expected to perform Executive Administration...

  • IWP Family Office | Client Services Team Lead | denver, co

    2 weeks ago

    Denver, United States IWP Family Office Full time

    Position Summary: The goal of the Client Services Lead (dependent on experience) position is to coach, facilitate, manage, execute and advise on a breadth of financial and non-financial activities associated with our high net worth clients’. A successful candidate in the role will be able to quickly create a trusted relationship with the client, other...

  • IWP Family Office | Client Services Lead

    3 days ago

    denver, United States IWP Family Office Full time

    Position Summary: The goal of the Client Services Lead/Support (dependent on experience) position is to coach, facilitate, manage, execute and advise on a breadth of financial and non-financial activities associated with our high net worth clients’. A successful candidate in the role will be able to quickly create a trusted relationship with the client,...

  • Office Manager

    1 month ago

    Denver, United States Unbridled Full time

    Our Company Unbridled puts people first, and it's embedded into our culture. Our job is to connect companies with their people through engaging and impactful services, from event management to production and creative services. Our values drive everything we do, and we believe in fostering a culture of authenticity and radical generosity. You will thrive at...

  • Office Manager

    1 month ago

    Denver, United States Unbridled Full time

    Our Company Unbridled puts people first, and it's embedded into our culture. Our job is to connect companies with their people through engaging and impactful services, from event management to production and creative services. Our values drive everything we do, and we believe in fostering a culture of authenticity and radical generosity. You will thrive at...

  • Multi-Family Office Operations Associate

    4 days ago

    Denver, United States IWP Family Office Full time

    Position Title: Multi-Family Office Operations AssociateOverview:Join our highly regarded Client Service and Operations team as an Investment Operations Associate, an exceptional opportunity for an experienced professional to thrive in a dynamic, client-focused environment. This role is ideal for someone with a passion for operational excellence and a...

  • Office Manager

    1 month ago

    Denver, United States J. Kent Staffing Full time

    Pay: $25.00/hourOverview: Our client, a residential real estate investment company, is seeking a temporary Office Manager. This position will report to the Senior Managing Director and requires someone to be fully in-office Monday - Friday in their office in the RiNo neighborhood. There is around 9 staff on any given day that work out of the office. This...

  • Office Manager

    4 weeks ago

    Denver, United States J. Kent Staffing Full time

    Pay: $25.00/hourOverview: Our client, a residential real estate investment company, is seeking a temporary Office Manager. This position will report to the Senior Managing Director and requires someone to be fully in-office Monday - Friday in their office in the RiNo neighborhood. There is around 9 staff on any given day that work out of the office. This...

  • Office Manager

    1 month ago

    denver, United States J. Kent Staffing Full time

    Pay: $25.00/hourOverview: Our client, a residential real estate investment company, is seeking a temporary Office Manager. This position will report to the Senior Managing Director and requires someone to be fully in-office Monday - Friday in their office in the RiNo neighborhood. There is around 9 staff on any given day that work out of the office. This...

  • Dental Office Manager

    2 months ago

    Denver, United States Riviera Family Dentistry Full time

    Job DescriptionJob DescriptionAt Riviera Family Dentistry, we’re not just another dental practice—we’re a passionate team committed to transforming smiles and lives. Our state-of-the-art facility near Lakewood is where innovation meets compassion, and we’re seeking an exceptional Office Manager to be an integral part of our success storyKey...

  • Wealth Management Team Lead

    4 days ago

    Denver, Colorado, United States IWP Family Office Full time

    Job SummaryWe are seeking a highly skilled Wealth Management Team Lead to join our team at IWP Family Office. The successful candidate will be responsible for coaching, facilitating, and managing a breadth of financial and non-financial activities associated with our high net worth clients.Duties and ResponsibilitiesParticipate in brainstorming sessions on...

  • Contract Office Manager

    3 weeks ago

    denver, United States Addison Group Full time

    Job Title: Office Manager (3-month Contract Role)Location: Glendale, COPay: $22 - $26 per hourThis role is 100% in-office.Monday- Friday, 8:00a-5:00p Contract role for 3 months Job Description:We are seeking an Office Manager to oversee office operations and ensure a positive experience for visitors and tenants. This is a contract position.Key...

  • Contract Office Manager

    3 weeks ago

    Denver, United States Addison Group Full time

    Job Title: Office Manager (3-month Contract Role) Location: Glendale, CO Pay: $22 - $26 per hour This role is 100% in-office. Monday- Friday, 8:00a-5:00p Contract role for 3 months Job Description: We are seeking an Office Manager to oversee office operations and ensure a positive experience for visitors and tenants. This is a contract position. Key...

  • Office Manager

    2 weeks ago

    Denver, United States Accurate Personnel Full time

    Reports to: Branch Manager Position Summary The Office Manager oversees administrative functions for a construction operations team, which includes the Branch Manager, multiple Account/Project/Construction Managers, and their field workforce. Core responsibilities encompass payroll, billing, collections, and maintaining employee, customer, and job-related...