Site Construction Administrator

2 weeks ago

Valparaiso, United States Greening US Full time

Site Construction Administrator


Green Sol provides EPC Services for Power Generation Cliental utilizing a union craft force constructing major EPC power projects throughout North America.

Location

One of the many things that makes Green Sol's culture unique is that we go where the work is, which exposes your career to abundant opportunities. We relocate our teams based on the work that is available, combined with the development plans, skill sets and career goals of each team member which is taylor made to meet all of our shared needs.

Responsibilities

  • Update all applicable construction services project/program databases and reporting
  • Facilitate effective communication throughout the construction team and all other applicable departments on site and within the company
  • Provide job level information and financial summaries during scheduled Work in Progress Reviews
  • Assign, review, submit, and provide feedback to subcontractors and self-perform field crews on all day to day, weekly, monthly, and customer close out documentation and reporting
  • Assist in the review of close out packages prior to client submission
  • Assist, Assign, and Review purchase order requests for accuracy and track pending Purchase Orders
  • Coordinate new hire onboarding and assist with training, travel, and all paperwork
  • Deliver materials and equipment to site when needed
  • Track assets and inventory as needed
  • Assist with permit pickup, closure and inspections
  • Assist and Prepare reports, summaries, proposals, and correspondence to project management, clients, and vendors
  • Assist the Project Team with recurring tasks such as: reviewing purchase orders (POs), billing, change orders and project budgets, job level financial performance, and accounts receivables and collections.
  • Review general ledger and manpower reports
  • Assist the project and construction management team members as needed
  • Assist in office meeting coordination/arrangements
  • Office management and general day to day operations within the Green Sol Project Site Office
  • Other projects and duties as assigned


Preferred Qualifications


  • H.S. Diploma/GED Associate's Degree preferred;
  • Preferred to have prior experience in the construction industry, working with building permits and bid packages
  • 1+ years Administrative support or relevant experience with a background in construction and/or engineering preferred
  • Demonstrated knowledge and intermediate proficiency working with Microsoft Office Suite software including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Outlook (Procore is Highly Prefereable)
  • Domestic Travel 20% of the time and have the ability to operate a company vehicle
  • Strong work ethic; excellent interpersonal and organizational skills
  • Must be able to act independently with little or no supervision and work collaboratively in a team environment
  • Ability to operate a standard personal computer as well as knowledge of and experience with standard office computer software
  • Ability to carry out duties in varying work environments including wide ranging weather conditions and terrain
  • Knowledge of construction safety, current Federal and OSHA requirements is preferred
  • Valid Government Issued Driver's License

Working Conditions

  • Fast-paced project site and office environment
  • Must be able to interact professionally with all levels of management while simultaneously managing a diversified workload and challenging situations efficiently and effectively
  • Regularly sit, stand, walk and talk and listen
  • Occasionally lift and move objects up to 30 pounds


Other Requirements

  • Regular, RELIABLE attendance
  • Work productively, efficiently and meet deadlines in a timely manner
  • Communicate and interact effectively and professionally with supervisors, employees, and others individually and within a team environment
  • Perform work safely and effectively with the understanding to follow oral and written instructions, including warning signs, equipment use, and other policies
  • Willing to work during and outside (overtime and weekends as required) of normal operating hours to organize and complete work within given deadlines
  • Work at various different locations with conditions that may vary

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