Trading Administrative Assistant | Pathway to Chief of Staff

Found in: Appcast Linkedin GBL C2 - 2 weeks ago


Chicago, United States Connect Search, LLC Full time

Exciting opportunity for an early-career professional with experience in Administrative Support as well as Accounting and or Finance to join a world class Trading Firm Pathway to Chief of Staff for a market-leading group of professional Traders.


Keys to an Interview: Administrative Assistant | Pathway to Chief of Staff

  • Bachelor’s Degree and interest in the Trading Industry
  • Minimum of 2-3 years of experience in a support function
  • Expertise in Microsoft products including Outlook, Word, Excel, and SharePoint
  • Previous experience leveraging travel and expense systems, SAP Concur preferred
  • Strong interpersonal and diplomacy skills with a high comfort level in dealing with senior management, directors and individuals at all levels, including external vendors
  • Strong writing and editing skills


Key Responsibilities: Administrative Assistant | Pathway to Chief of Staff

  • Ensure Traders/Partners have all necessary information for meetings (i.e. synthesize and prepare relevant documentation, coordinate agenda items) by compiling and proactively following up with meeting contacts
  • Utilize MS Excel and Accounting Skills to accurately allocate subscription expenses by trading desk
  • Anticipate issues and initiate appropriate action to ensure the most effective use of the Partners time
  • Provide day-to-day executive administration support including email monitoring, drafting communication, filing, invoices, expense preparation, bills, tax documents, preparing of presentations, etc.
  • Maintain calendar and communicate adjustments/changes on a regular basis
  • Travel arrangements including research, flights and accommodation
  • Point of contact for monthly team allocations and reporting needs – working directly with our accounting professionals


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