Current jobs related to Administrative Assistant - New York - The Quest Organization

  • Administrative Assistant

    2 weeks ago

    New York, United States Hines Interests Limited Partnership Full time

    As an Administrative Assistant with Hines, you will provide advanced administrative and clerical support to ensure the smooth operation of an assigned area. This position will support multiple individuals. Responsibilities include, but are not limite Administrative Assistant, Administrative, Property Management, Assistant, Construction

  • Administrative Assistant

    1 week ago

    New York, United States Tiffany & Co. Full time

    The Administrative Assistant will provide support to an Artistic Officer on one of the Creative teams. The individual will utilize time management, administrative and organizational skills to support this executive office. This position is in-person Administrative Assistant, Administrative, Artist, Officer, Assistant, Project Management, Retail

  • Administrative Assistant

    3 weeks ago

    New York, United States NYU Langone Health Full time

    We have an exciting opportunity to join our team as an Administrative Assistant. In this role, the successful candidate is responsible for providing a wide variety of administrative support (coordinates and maintains calendars, creates and maintains Administrative Assistant, Administrative, Support, Project Assistant, Healthcare, Technology

  • Administrative Assistant

    23 hours ago

    New York, United States NYU Langone Health Full time

    We have an exciting opportunity to join our team as an Administrative Assistant. In this role, the successful candidate is responsible for providing a wide variety of administrative support (coordinates and maintains calendars, creates and maintains Administrative Assistant, Administrative, Operations, Support, Assistant, Clinical, Healthcare, Technology

  • Administrative Assistant

    1 day ago

    New York, New York, United States Cayuga Centers Full time

    Job Title: Administrative AssistantCayuga Centers is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key member of our operations department, you will provide administrative support to our staff and ensure the smooth operation of our office.Job Summary:The Administrative Assistant will be responsible for...

  • Administrative Assistant

    3 weeks ago

    New York, United States Kyyba Full time

    The current role is for an Administrative Assistant who will report into the Head of Platform Services Team, Administration & Office Management manager while supporting priority clients and Global Markets & Banking Front Office personnel. Our Administrative Assistants are expected to partner and coordinate with other assistants in the team to ensure seamless...

  • Administrative Assistant

    2 weeks ago

    New York, United States PJ Mechanical. Full time

    PJ Mechanical is seeking an Administrative Assistant. PJ Mechanical is a Premier New York construction, HVAC, and service specialist's company. PJ Mechanical is owned by Eaglestone Holdings which is comprised of the "best in class" MEP/FP sub-contractors providing superior workmanship and project management services across all commercial and residential...

  • Administrative Assistant

    4 weeks ago

    New York, United States S&P Global Full time

    And Impact: We are looking for a self-driven individual with great problem solving and customer service skills for our Office Administrative Assistant role. The key purpose of this role will be to support the New York Market Intelligence (MI) office Administrative Assistant, Administrative, Assistant, Operations

  • Administrative Assistant

    5 months ago

    New York, United States PROMESA R.H.C.F. Full time

    Job DescriptionJob DescriptionPOSITION OVERVIEW: Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative Assistant reports to the Program Director of the program ensuring...

  • Administrative Assistant

    3 weeks ago

    New York, United States PJ Mechanical Full time

    Job DescriptionJob DescriptionPJ Mechanical is seeking an Administrative Assistant. PJ Mechanical is a Premier New York construction, HVAC, and service specialist's company. PJ Mechanical is owned by Eaglestone Holdings which is comprised of the “best in class” MEP/FP sub-contractors providing superior workmanship and project management services...

  • Administrative Assistant

    6 days ago

    New York, United States Pfizer Full time

    Primary support to the Oncology Development Technologies team. Responsible for creating and maintaining the rhythm of the business through proactive planning, execution, and implementation of administrative support to ensure a seamless experience for Administrative Assistant, Administrative, Assistant, Support, Benefits

  • Administrative Assistant

    2 weeks ago

    New York, United States Atrium Staffing Full time

    About Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client is a technology-centered and people-driven organization, committed...

  • Administrative Assistant

    4 weeks ago

    New York, United States ganebrothers Full time

    Job Overview Our organization is looking for an Administrative Assistant to assist management and visitors with various office tasks. As an Administrative Assistant, your duties include answer phone calls arrange meetings supervise staff perform a variety of general clerical and administrative tasks. We are searching for a person who is skilled in...

  • Administrative Assistant

    4 weeks ago

    New York, United States buerke Full time

    Job Overview Our organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. Responsibilities Manage the work process...

  • Administrative Assistant

    3 weeks ago

    New York, United States Clarity Recruiting Full time

    Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis. The general hourly range for these roles are $18-27/hr DOE Responsibilities will possibly include: Answer and direct...

  • Administrative Assistant

    2 weeks ago

    New York, New York, United States Eden Recruitment Ltd Full time

    Eden Recruitment Ltd is pleased to be partnering with a rapidly expanding hedge fund to find a highly organized and personable Administrative Assistant & Office Coordinator. This role offers an exciting opportunity for a proactive individual to join a dynamic team at the forefront of the financial industry.As an Administrative Assistant & Office Coordinator,...

  • Administrative Assistant

    3 weeks ago

    New York, United States AimHire Full time

    Position: Administrative Assistant Location: Denver, CO AimHire is currently searching for a Administrative Assistant to join a construction company in the Englewood, CO area. The ideal candidate will have 1-3 years of admin experience, be comfortable working independently, organized and great with customer service skills. Please apply below! This is a...

  • Administrative Assistant

    2 weeks ago

    New York, United States Workoo Technologies Full time

    About the job Administrative Assistant We are looking for Virtual Assistants. The position is essentially becoming an administrative support / virtual assistant for your client. This means you handle emails, transcription, research, data entry, some calls, and calendar scheduling. TASKS: Transcription Prepare paperwork Schedule client consultations Prepare...

  • Administrative Assistant

    4 weeks ago

    New York, United States Creative Financial Staffing Full time

    Title: Administrative Assistant ABOUT THE ORGANIZATION Well established non-profit organization in existence over 100 years Community driven, mission focuses on assisting in areas of poverty, employment, elderly, health and leadership development Opportunities for advancement within organization, in multiple departments - growth encouraged from...

  • Administrative Assistant

    2 weeks ago

    New York, United States Creative Financial Staffing Full time

    Title: Administrative Assistant ABOUT THE ORGANIZATION Well established non-profit organization in existence over 100 years Community driven, mission focuses on assisting in areas of poverty, employment, elderly, health and leadership development Opportunities for advancement within organization, in multiple departments - growth encouraged from...

Administrative Assistant

4 months ago

New York, United States The Quest Organization Full time

Administrative Assistant/Bookkeeper- Family Office


Responsibilities:

  • Organizing and entering invoices in accounts payable using Sage
  • Organizing and managing the intake of accounts payable invoices for several family entities
  • Comparing invoices to contracts/agreements and terms of payment to ensure accuracy
  • Downloading ACH statements and scanning and renaming files
  • Answering phones and collating documents
  • Entering invoices and printing checks, maintaining and organizing accurate support for all expenses needed for the company’s annual audit.
  • Creating and maintaining master schedules of certain expenses such as insurance policies, lease payments, and capital improvements.
  • Calendarize payments that are paid over time
  • Ensuring bills and ACH (auto payments) are paid in a timely and accurate manner while adhering to departmental procedures.
  • The position also provides extensive administrative and concierge services for various client matters.
  • Making charitable payments for family members and their foundations, preparing letters, and making sure all receipts for tax purposes are received in a timely manner
  • Make online/check payments for Property Taxes, keep a master Real Estate Tax Schedule
  • Make online CSC payments for all corporations
  • Prepare annual 1099s
  • Download bank statements, year-end bank tax documents
  • Prepare internal transfers and outgoing wires using JPM Access and JPM portal
  • Prepare foreign transactions wires


Qualifications:

  • Prefer an Associate or Bachelor's degree
  • 2+ years of previous administrative/bookkeeping experience.
  • Strong computer skills especially Excel and Quickbooks
  • Strong written and verbal communication skills
  • Professional demeanor and well organized
  • Strong team collaboration skills, including the ability to work flexibly with colleagues and adapt to change
  • Strong organization and time management skills, with attention to detail, ability to handle multiple tasks, and proactive follow-through
  • Team player, hands-on, collaborative