E-Billing Specialist

5 days ago

Philadelphia, United States McCarter & English, LLP Full time

E-BILLING SPECIALIST (NEWARK, NJ / Philadelphia, PA)


McCarter & English LLP currently seeks an E-Billing Specialist for its Newark, NJ or Philadelphia, PA offices. Philadelphia, PA office preferred. If you have the appropriate experience, we invite you to consider joining our team. Please send you resume and cover letter to the attention of Christine Lydon, Esq., at recruiting@mccarter.com.


As the E-Billing Specialist, you will be responsible for assisting the e-Billing and Rates Manager and e-Billing team with all on-boarding and client electronic billing platform changes. In addition to supporting the internal administrative needs of the Billing and Collections teams, this position will also be responsible for coordinating e-Billing requirements for various partners, secretaries, and their clients. Requirements entail communication of the e-Billing processes, services, and procedures to ensure accurate and timely entry into the firm’s billing system, while maintaining a high-level of customer service.


What you do:


e-Billing Tasks

  • Assist the e-Billing Supervisor and e-Billing team with all electronic on-boarding needs to include, client matter setup and mapping and rate updates/maintenance in the various e-Billing platforms utilized by the firm clients
  • Assist e-Billing team with troubleshooting e-Billing-related issues
  • Transmit electronic billing (“e-Billing”) via eBilling Hub and various e-Billing sites
  • Responsible for recording and maintaining accurate phase, task, and billing codes
  • Assist with e-Billing preparation for more sophisticated e-bills and/or on-demand requirements as available (both manual & electronic)
  • Have direct contact with billing partners to resolve e-Billing-related issues
  • Reprint posted invoices and provide copies, as necessary
  • Produce ad hoc reports as requested
  • Submit Appeals, Accruals and budgets via e-Billing sites
  • Maintaining and adding timekeepers to restricted lists in Time Entry software
  • Send weekly reports to the Billing Team for un-submitted invoices and rejected invoices.
  • Follow up with Billing Team to ensure submission of invoices
  • Prepare invoices for usage of various e-Billing sites


Client/Attorney Requirements

  • Coordinate special client billing requests with E-Billing Supervisor
  • Coordinate approval and implementation of special rate arrangements in collaboration with the Pricing, Project Management team and the Billing Compliance teams
  • Respond in a timely manner to Client Accounting emails and help line calls
  • Assist with preparing client and/or attorney analyses as needed
  • Research rejected and reduced invoices for resubmission to sites. Sending short paid invoices to A/R team for write offs.
  • Maintain client/matter maintenance information in coordination with the Billing Compliance team
  • Work collaboratively with collection coordinators on accounts receivable issues
  • Interacts with Conflicts Department for new matter openings and record maintenance in coordination with the Billing Compliance team


Who you are:

  • A minimum of 3-5 years’ experience working in a professional services environment, law firm billing experience preferred
  • Experience with financial/billing software packages and Finance/Accounting organizational operations. 3E system experience preferred
  • Experience with electronic billing transmission on a variety of e-Billing platforms, eBillingHub/BillBlast experience preferred
  • Ability to adhere and apply billing/ebilling department policies and procedures
  • Ability to communicate with all levels of the firm professionally and tactfully
  • Ability to provide a high level of customer service in a fast paced environment
  • Ability to handle a high-volume of tasks maintaining attention to detail and prioritizing as necessary
  • Proficiency in MS Office; strong knowledge of Excel required



McCarter & English, LLP is an Equal Opportunity Employer.

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