Manager Global Travel and Expense

2 weeks ago

Atlanta, United States Vestis Corporation Full time

Looking for an experienced Travel and Expense Manager to further develop our new travel and expense process, including new instance of SAP Concur, new travel provider and business credit card provider. The role will be full-time, hybrid and will report to the Assistant Treasurer or Treasurer within the Corporate Finance Organization.

Job Description

The Global Travel & Expense Manager is responsible for establishing, leading and monitoring Vestis’s corporate travel and expense programs, including establishing contractual relationships with preferred travel vendors, travel systems and services, expense report vendors and partners, and company credit card and p-card programs. The Global Travel & Expense Manager will collaborate/train/guide employees through in depth adoption of new programs and liaise with key stakeholders for further policy and expense monitoring efforts. The Global Travel & Expense Manager will also develop timely reporting of travel metrics and spend to the business units and finance group. The right candidate will strive for a best in class expense report and monitoring function.

Key Responsibilities

  • Administering the newly implemented SAP Concur system - including accounting administration, list management, audit rule updates, user and system management, Concur reporting, system configuration, and expense types and field/form changes.
  • Responsible for global Travel card and P-Card administration. Manage the card provider relationship, card reporting through Concur, credit limit increase review and approval and related process, payment review, new accounts and terminated employee maintenance and manage rebate program.
  • Manage relationship with travel management company (TMC), negotiating the most efficient and cost-effective arrangements with airlines, hotels, and car rental companies to ensure the company receives the best possible quality of products and services at the lowest possible cost.
  • Generate innovative ideas, solutions, and opportunities for process improvement, identifying ways to standardize and improve current practices related to travel and expense management, and encouraging adoption of best practices (90% or greater). Integrate input from market centers, distribution centers, corporate functions, and senior management to prioritize process improvement efforts.
  • Develop and drive enforcement of globally aligned travel and expense policies. Monitor travel and expense related policy compliance and recommend strategies to improve compliance.
  • Educate users to advance familiarity with travel and expense reporting and reimbursement policies and procedures:
  • Share employee training materials and provide training tools to ensure employees are adequately trained and aware of the resources available.
  • Provide ongoing training and broadcast communications, assisting others in understanding our travel management and expense related processes.
  • Develop dashboard for travel and expense metrics. Design and deliver reporting and analysis to support executives and accounting teams in managing travel and expense budgets and achieving goals.
  • Participate in periodic evaluation of global travel, expense, and credit card programs, including formal requests for proposal, and make recommendations:
  • Lead the implementation, communication, and training for all programs.
  • Manage and develop a team focused on best in class research, analytics, and resolution for internal customer service related to travel and expense management.
  • Support month-end and quarter-end close for T&E activity
  • Proactively recommend and implement changes to improve and enhance the travel and expense management program.
  • Responsible for approval of all travel-related direct bill invoices.

Qualifications

  • Bachelor’s degree in Accounting, Communications, Business/Marketing or related discipline – strong preference for finance background
  • Prefer a minimum of 8 years relevant experience
  • Proficiency with SAP Concur expense reporting system
  • Proficiency with online credit card management systems
  • Proficiency with Microsoft Office products
  • Travel procurement experience desired
  • Position requires an individual who handles multiple tasks and projects simultaneously, effectively prioritizes, and completes assignments on a timely basis
  • Position requires strong scheduling and documentation skills
  • Position must have strong, proactive interpersonal skills, both written and oral
  • Ability to work effectively both as a team player and as an individual contributor
  • Managerial experience required

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