Buyer

7 days ago

Portland, United States THE HEMP COLLECT Full time

Under the direction of the Operations Director, the Buyer will assist in implementing systems, tools, and methodologies needed to manufacture hemp-related products. Coordinate with multiple departments to ensure on-time delivery of components and inputs for products, negotiate terms, and ensure beneficial storage and logistics with vendors. Gain consensus internally to implement improvements in product production. Monitor and measure improvements, striving for continuous process improvement as measured by on-time delivery.


Supply Chain Management:

  • MRP/Cin7 Core Optimization: Optimize Cin7 Core to ensure accurate scheduling, purchasing, and on-time delivery.
  • Inventory Control: Develop and implement a clear, visual re-order system to maintain c adequate inventory levels.
  • Supplier Sourcing and Vetting: Categorize spending, source suppliers, and develop a supplier vetting process to identify the best suppliers. Work closely with the Director of Operations on Strategic Partnerships and gather vendor feedback from Production.
  • Supplier Negotiation: Negotiate terms with vetted suppliers to achieve optimal benefits for the company.
  • Pipeline Management: Use Asana to track and prioritize purchase requests, providing timely ETA updates.
  • Vendor Coordination: Coordinate with multiple vendors to obtain RFPs, compare pricing, and secure best pricing/terms.
  • Internal Collaboration: Collaborate internally to understand sourcing needs and align purchases with production timelines.
  • Vendor Relationship Management: Maintain strong relationships with vendors and improve response times.
  • Order Tracking: Track and document order statuses, manage any issues or delays, and provide updates to stakeholders.
  • Cost Analysis: Analyze purchasing data to identify and suggest cost-saving opportunities.

Performance and Quality Assurance:

  • On-Time Delivery: Work with production and shipping teams to ensure 99%+ on-time delivery of products.
  • New Product Development: Assist new product development teams in accurately pricing and integrating new products into systems.
  • Supplier Scorecards: Develop and manage supplier scorecards, set supplier KPIs, and maintain a scorecard system to monitor performance of vendors.
  • Supplier Reviews: Conduct quarterly performance reviews with key suppliers to discuss performance metrics.
  • Defect Management: Address supplier defects, ensure corrective actions for non-conforming suppliers, and document root cause analyses with defined corrective actions to prevent repeat issues.

Project Management and Documentation:

  • Pipeline and Project Tracking: Manage procurement tasks using Asana, prioritize purchase requests, and track ETAs for shipments.
  • Data Management: Document order statuses, update stakeholders, and maintain accurate data on vendor interactions and performance.
  • Cost and Efficiency Analysis: Continuously analyze data from purchasing and supplier performance to enhance efficiency and reduce costs.

Additional Responsibilities:

  • Perform other duties as needed to support supply chain efficiency, quality assurance, and vendor management initiatives.


Minimum Qualifications:

  • Strong attention to detail and ability to handle multiple tasks in a fast-paced environment.
  • Excellent project management skills, with experience using tools like Asana.
  • Solid negotiation skills and the ability to source competitively priced materials.
  • Previous experience in procurement, supply chain, or a related field is preferred.
  • Multi-tasking, organization skills & attention to detail;
  • Tech proficiency to adopt MRP software (Cin7 CORE)  procedures 
  • Able to innovatively solve problems and remain solution-oriented;
  • Take responsibility for proactive education on production conditions and material management techniques

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