Executive Administrative Assistant

4 weeks ago


Andover, United States The Davis Companies Full time

The Executive Assistant provides high-level administrative support to senior executives by handling information requests, performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. We are looking for someone who is highly organized, detail-oriented, and possess excellent communication skills.


This is a contract to hire position


Principal Responsibilities:

  • Provides high level administrative support to the executive officers
  • Requires in-depth knowledge of company operations, policies, and procedures
  • Handles details of a highly confidential and critical nature
  • Collects and prepares information for use in discussions/meetings of executive staff and outside individuals
  • Manage and maintain executives' schedules, including scheduling meetings, appointments, and travel arrangements.
  • Organize and coordinate executive meetings and events, including preparing agendas, taking minutes, and distributing follow-up action items.
  • Prepare reports, memos, invoices, letters, financial statements, and other documents.
  • Prepares presentation materials for board of director meetings


Knowledge & Skills & Competencies:

  • Minimum of 8 years of administrative experience are required
  • Prior Executive Administrative experience preferred
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and planning skills.
  • Excellent verbal and written communication skills.
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.


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