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Procurement Receiving Specialist

4 months ago

Los Angeles, United States Monarch Landscape Companies Full time

Monarch Landscape Companies

Monarch Landscape Companies is a family of successful landscape brands in six states across the United States. We are a values-based learning organization committed to being the best place to work as a landscape professional. At Monarch Landscape Companies, your achievements determine your rewards, your abilities define your success, and your professionalism leads to autonomy


Job Summary: The Procurement Receiving Specialist is responsible for ensuring the accurate and timely reception of all goods and materials. This role involves executing the three-way match receiving process for invoices, managing inventory discrepancies, and partnering closely with internal and external stakeholders to maintain proper documentation and ensure the efficient processing of invoices.


Qualifications:


Education

High school diploma or equivalent.

Associate's or Bachelor’s degree in Business, Supply Chain Management, Logistics, or a related field perferred.


Experience

3-5 years of experience in procurement, receiving, supply chain management, or a related field.

Experience in working with ERP systems, particularly IFS, and in roles involving inventory management and accounts payable processes perferred.


Specialized Skills

Strong understanding of procurement and accounts payable processes.

Proficiency in IFS or similar ERP systems.

Excellent attention to detail and organizational skills.

Strong communication and interpersonal skills.

Ability to manage multiple tasks and priorities effectively.

Proficient in Microsoft Office Suite (Word, Excel, Outlook).


Physical Requirements

The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions.


Constantly required to talk, hear, see, sit, stand and walk.

Must be able to see at close vision, distant vision, peripherally, have depth perception

and have the ability to adjust focus.

Frequent use of hands to manipulate, handle or feel objects, tools or controls.

Occasionally required to lift and/or move up to 25 pounds.


Work Conditions

The work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions of this job.

Constantly required to use computer-based systems.

Frequently sits for long periods of time in an office environment.


ESSENTIAL DUTIES

Execute the three-way match receiving process for all invoices:

Cross-reference invoices with receiver POs.

Ensure all invoices have a valid PO referenced.

Verify quantities match between receiver, invoice, and PO.

Confirm pricing matches between invoice and PO.

Ensure the accurate and timely reception of all goods and materials.

Manage inventory, resolve discrepancies, coordinate with suppliers, and maintain proper documentation.

Prioritize Tier 1 Vendors with a deep understanding of agreements, including net terms, pricing, and rebate programs.

Partner closely with internal AP stakeholders to ensure invoices are processed accurately and in a timely manner.

Release/offset deposits with thorough review of all invoices, POs, and payment status to ensure proper payments are issued.

Process and track subcontracts in IFS to ensure proper funds are available for billing and align invoicing conventions to track invoices chronologically.

Demonstrate an in-depth understanding of IFS functions related to Procurement Receiving and AP (e.g., change orders, price adjustments, manually adding extra lines).

Manage and ensure Receiving Inboxes for all branches are consistently up to date.

Communicate regularly with project managers and purchasing agents to ensure opened POs are up to date.

Support and improve purchasing and receiving processes as needed.


Total Rewards

At Monarch, we strive to deliver a Total Rewards package that will attract, engage, and retain top talent. Elements of our Total Rewards package include competitive base pay and variable compensation opportunities.


Monarch also provides eligible employees with an array of additional benefits, including:

The opportunity to enroll in a variety of healthcare benefit programs, including medical, dental, and vision plan options; flexible spending accounts; retirement savings plans; term life/ad&d; and a number of supplemental insurances


Company Provided Life/AD&D

Employee Assistance Program

7 Paid Holidays

3 Days Paid Bereavement

5 Days Paid Jury Duty

Employee Equity Program

Paid Time Off Starting at 2 weeks per year

On-Demand Pay Through A Partnership with DailyPay

Referral Bonuses Programs

Gym Membership and Mobile Carrier Discounts

Education Assistance

Best-in-Class Learning Management System

Career Advancement Opportunities


The specific programs and options available to any given employee may vary depending on eligibility factors such as position, tenure, geographic location, and the applicability of collective bargaining agreements.


Please note that the salary information shown below is provided in compliance with state specific laws. Salaries are based upon candidate experience and qualifications, as well as market and business considerations, and therefore may be different in other locations or operating divisions.


Pay: $55,000


Monarch Landscape Companies is an EEO and E-Verify participating employer.

Monarch Landscape Companies is an On Demand Daily Pay employer