A/P Coordinator-Shared Services
3 weeks ago
Job Title: Accounts Payable Coordinator -Shared Services
Department Name: Accounting
Reports to (title): Controller
Business Unit: South Camden Iron Works
Job Summary:
Responsible for all accounts payable transactions for all assigned companies, help in any administrative capacity, run financial reports, and attend necessary meetings. Handles the day-to-day management of all payment cycle activities in a timely and efficient manner by managing the A/P invoice flow through the office from incoming mail, inputting invoices into A/P, selecting invoices currently due for payment, and final filing of invoices. Report directly to the Controller.
The ideal candidate will have a strong background in accounting principles and practices, with a focus on accounts payable processes and customer services. If you are passionate about delivering excellence, we encourage you to apply and become a valued member of our team.
Essential Job Functions:
- Cross function system support related to accounts payable processes within multiple ERP systems, running appropriate reports, and distributing to management
- Receive, review, and process incoming invoices, ensuring accuracy and completeness and work with the purchasing department to reconcile differences.
- Verify invoice receiving, approvals and coding to the correct general ledger accounts.
- Daily review of personal and accounts payable emails for multiple companies.
- Follow up on unmatched purchase orders, and invoices to verify the consistency of transactions.
- Ensure accuracy of invoice approvals and supporting documentation.
- Communicate with vendors to resolve invoice discrepancies and address payment inquiries.
- Maintain positive and professional relationships with vendors.
- Ensuring bills and other documents are saved in proper SharePoint folders and help maintain folders organized.
- Getting approvals for payments when needed.
- Printing & mailing Vendor checks on a weekly basis.
- Attend weekly meetings and provide accounts payables updates.
- Assist with audits
- Help in any administrative capacity when needed.
- Submitting certified payroll reports for required projects if needed
- Cross train on other responsibility to cover other positions responsibilities when needed.
- Responsibilities may vary and may not be limited to the list above.
- Assisting Controller and/or Management with special projects
Required Skills & Abilities:
- College degree preferred.
- Bi-lingual in Spanish helpful.
- 3 – 5 years of experience in accounts payable preferably in a shared service and manufacturing environment.
- Meticulous attention to detail in verifying and reconciling invoices and vendor statements.
- Skilled in reviewing purchase orders and identifying discrepancies, ensuring accuracy in financial transactions.
- Self-motivated team player with strong communication skills.
- Must possess good time-management and effective decision-making skills.
- Ability to work independently in a fast-paced environment.
- Ability to work under pressure.
- Must be proficient in MS Office. (Outlook, Word and Excel)
- INFOR knowledge highly desirable
- Ability to operate general office equipment
- Must be a team player who works well independently.
- Must possess good time-management and effective decision-making skills.
- Excellent communication skills, able to communicate confidently and professionally at all levels.
- Organization, Data Entry Skills, General Math Skills, Analyzing Information, Attention to Detail, Thoroughness, Verbal Communication.
Physical Requirements:
- Able to work in a fast-paced environment
- Office environment
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