Accounting Associate, AR

2 weeks ago

Petaluma, United States Purple Brands Full time

Position Summary:

This role will perform a diverse range of Accounts Receivable, Accounts Payable and other Accounting and Administrative functions.


Essential Duties and Responsibilities:


Accounts Receivable

  • Invoice daily shipments for wine & spirits: Add dunnage charges as needed, process invoice in system, and invoice customer via email.
  • Process debits/credits as needed (distributor transfers, price adjustments, etc.).
  • Process AR credit card payments for invoices.
  • Pricing: Maintain and update approved pricing in Microsoft NAV (Navision) as needed.
  • Provide backup customer service support to internal & external customers related to Accounts Receivables & Accounts Payable.
  • Weekly collections (track account logs and perform account reconciliations as needed).
  • Facilitate new customer setup.
  • Assist with credit limit reviews for approvals.
  • Assist with weekly shipment/inventory reconciliation.
  • Assist with bailment/consignment: Invoice, track and reconciliations.
  • Assist with AR filing as needed.
  • Provide backup support for distributor chargeback processing and payments.
  • Assist with related special projects as needed.


Accounts Payable

  • Weekly vendor disbursement check printing.
  • Positive-Pay report prep for checks.
  • Facilitate new vendor setup.
  • Assist with CA resale certificates & credit applications.
  • Assist with statements and reconciliations.
  • Assist with 1099 processing.
  • Provide backup support for Concur Invoice processing and payment.
  • Provide backup support for Center (Mastercard) Card processing.
  • Assist with AP filing as needed.
  • Provide backup support for Harvest payments.
  • Assist with related special projects as needed.



Qualifications:

  • High School Graduate required, College Degree preferred, and a minimum of 1-2 years related work experience required.
  • Proficient with Microsoft Office programs, including Excel, Outlook and Word.
  • Experience with Microsoft Navision a plus.
  • Ability to manage a high volume of transactions.
  • Demonstrated ability to calculate figures and amounts.
  • Proficient data entry skills.
  • Ability to operate office equipment.
  • Acute attention to detail and strong organizational skills.
  • Commitment to excellence and high standards.
  • Excellent mathematical, written and verbal communication skills.
  • Ability to understand and follow written and verbal instructions.
  • Versatility, flexibility and a willingness to work within constantly changing priorities.

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