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Accounting Clerk

3 months ago

Petaluma, California, United States Hog Island Oyster Company Inc Full time
Job DescriptionJob DescriptionDescription:

POSITION SUMMARY:

The Part Time Accounting Clerk position at Hog Island Oyster Co. (HIOC) has responsibility for all daily account payable transactions, and for ensuring that payables are entered correctly. This team member acts as the first line of communication for vendor bill and payment inquiries. They will also have inventory and accounts receivable responsibility as well. A satisfactory background check is required for this position.

DUTIES AND RESPONSIBILITIES

  • Manage entry of all accounts payable.
  • Create new vendors in ERP
  • Ensure all vendors submit a W-9
  • Work with the receiving team to resolve incorrect or missing receipts.
  • Correspond directly with vendors; responsible for the day-to-day oversight and communication via email inbox
  • Manage allocations between departments
  • Manage requests for resale certificates
  • Ensure that all accounts payable invoices are properly entered at month-end.
  • Manage inventory received not billed, returns not credited (vendor return authorizations) and vendor deposits
  • Manage Account Receivable for wholesale department
  • Invoicing and sales order processing
  • Prepare monthly sales reporting
  • Book monthly accruals during close
  • Provide accounting and clerical support to the accounting department
  • Prepare and maintain accounting documents and records
  • Prepare bank deposits, general ledger postings and statements in a timely manner
  • Reconcile accounts in a timely manner
  • Daily enter key data of financial transaction in database
  • Research, track and restore accounting or documentation problems and discrepancies
  • Inform management and compile reports/summaries on activity areas
  • Provide assistance and support to company personnel
  • Function in accordance with established standards, procedures and applicable laws
  • Constantly update job knowledge
  • Assist in preparation of audit requests as needed
  • Communicate in a timely manner, while being open and respectful
  • Other duties as assigned
Requirements:

EDUCATION, SKILLS AND EXPERIENCE

  • Associates or bachelor's degree in accounting or related field (completed or in progress)
  • 1-2 years Accounts Payable/Account Receivable accounting experience
  • Intermediate to advanced knowledge of Excel
  • Excellent oral and written communication skills
  • Excellent interpersonal skill and ability to interact with people at all levels