Capital Projects Administrative Assistant-2

3 weeks ago

Marlborough, United States BJ's Wholesale Club Full time
Join our team of more than 34,000 team members, supporting our members and communities in our Club Support Center, 235+ clubs and eight distribution centers. BJ’s Wholesale Club offers a collaborative and inclusive environment where all team members can learn, grow and be their authentic selves. Together, we’re committed to providing outstanding service and convenience to our members, helping them save on the products and services they need for their families and homes.

The Benefits Of Working At BJ’s

  • BJ’s pays weekly
  • Eligible for free BJ's Inner Circle and Supplemental membership(s)*
  • Generous time off programs to support busy lifestyles*
  • Vacation, Personal, Holiday, Sick, Bereavement Leave, Jury Duty
  • Benefit plans for your changing needs*
  • Three medical plans**, Health Savings Account (HSA), two dental plans, vision plan, flexible spending
  • 401(k) plan with company match (must be at least 18 years old)
  • eligibility requirements vary by position
  • medical plans vary by location

Job Summary:

The Construction / Facilities Admin shall provide administrative support to the construction directors, project managers, general contractors and sub-contractors for new capital projects. This position will act as the main point of contact for vendors, subcontractors, and various construction services teams for new vendor setup forms, onboarding new contractors for invoice processing through SAP / Ariba, AIA documents and processing vendor invoices within Ariba, Verisae and SAP for self-develop projects. This includes tracking overall costs for each trade against budget and processing contractor permit, insurance documents for all capital projects. The vendor setups include data entry, processing contracts with Finance, Risk and Procurement to ensure contractors are paid within the agreed terms and ordering equipment / supply orders for the construction team as required per project. This position will work closely with Construction, Procurement, Risk, Safety, Finance, Legal, IT and AP to manage and track all processes for self-develop projects and capital improvement for existing clubs.

Major Tasks, Responsibilities, and Key Accountabilities:

  • Identify and process all permit forms for capital projects including NDAs, NOCs, AIAs, Sunbiz forms for FL clubs and all required permit applications that require signatures and tracking.
  • Coordinate the permit filings with the expediting firm and get required signatures from BJ’s team as necessary for all capital projects
  • Maintain tracking budget for self-developed capital projects
  • Control communications and documents between contractors, suppliers and BJ’s internal departments to support the capital projects
  • Communicate with key internal Support Center partners in Finance, Risk, Procurement to support Property Development capital projects

Qualifications:

  • 1-3 years of related processing / project management experience
  • Experience with SAP, Ariba, Tableau or related electronic database and ordering systems preferred.
  • Strong written and verbal communication skills with the ability to communicate across the organization
  • Proficient in Word, Xcel and PP

In accordance with the Pay Transparency requirements, the following represents a good faith estimate of the compensation range for this position. At BJ’s Wholesale Club, we carefully consider a wide range of non-discriminatory factors when determining salary. Actual salaries will vary depending on factors including but not limited to location, education, experience, and qualifications. The pay range for this position is starting from $18.99.

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