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Business Operations Coordinator

2 months ago

West Palm Beach, United States Rion Aesthetics Full time

Job Title: Business Operations Coordinator

Location: Remote (EST time zone)

Position Reports to:  Chief Executive Officer

Company DescriptionRion Aesthetics is a pioneering regenerative aesthetics company specializing in platelet exosomes for skincare and clinical applications.  We are dedicated to transforming the skincare industry through our groundbreaking          ( plated )™ Skin Science brand.  Our innovative approach utilizes advanced exosome technology to address various skin challenges, providing effective and lasting solutions.  At Rion Aesthetics, we believe in pushing the boundaries of science and beauty to create products that truly make a difference.  If you are excited about working in a fast-paced, start-up environment working directly with our CEO, we want to hear from youPosition Summary

Rion Aesthetics is seeking a full-time remote Business Operations Coordinator located in the EST time zone. This position will work closely with the CEO, providing high-level business operations support, administrative assistance, and day-to-day operations management of the office of the CEO.  This role is ideal for someone who is proactive, tech-savvy, and able to anticipate the needs of the CEO.  The ideal candidate is a self-starter who thrives in a fast-paced environment, possesses a keen eye for detail, can handle multiple tasks simultaneously with a positive attitude, and can maintain strict confidentiality of C-Suite level operations.

Key Responsibilities

·      Calendar Management: Efficiently manage the CEO’s schedule, coordinating meetings, appointments, and travel arrangements.

·      Communication: Act as the primary point of contact between the CEO and internal/external stakeholders, managing communication with discretion and professionalism.

·      Legal Document Administration: Prepare and manage NDAs and consulting agreements, track expiring agreements and proactively work with CEO to renew agreements.

·      Manage MAP (Minimum Advertised Price) Policy: Research and monitor publicly advertised product pricing and manage distribution and collection of signed authorized product reseller agreements.

·      Competitive Research: Analyze and evaluate the strengths, weaknesses, strategies, and market positions of current and potential competitors within the aesthetics skincare industry.

·      Sales Force Employees Support: Coordinate with hiring managers on documentation collection for sales force employees, including copies of drivers licenses, motor vehicle insurance, and motor vehicle reports.

·      Meeting Preparation: Prepare agendas, briefing materials, and presentations for meetings; take detailed minutes and follow up on action items.

·      Project Management: Assist in the management of special projects, ensuring timely completion and alignment with the CEO’s objectives.

·      Office Management: Oversee the CEO’s office environment, ensuring it is organized, efficient, and reflective of the company’s culture.

·      Technology Utilization: Leverage the latest technology tools and platforms to enhance efficiency and productivity.

·      Confidentiality: Handle sensitive information with the utmost confidentiality and integrity.

Qualifications

·      Experience: 3+ years of business experience, preferably in a fast-paced, dynamic environment.

·      Education: Associate’s/Bachelor’s degree in Business, Communications, or a related field preferred.

·      Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), TEAMS, and project management tools.

·      Communication: Excellent verbal and written communication skills.

·      Organization: Superior organizational skills and attention to detail.

·      Problem-Solving: Ability to anticipate challenges and proactively provide solutions.

·      Adaptability: Comfortable working in a fast-paced environment with changing priorities.

·     Personality: Energetic, positive, and able to build strong relationships with diverse teams.

Requirements

While performing duties of this job, the employee may or may not be frequently or occasionally required to:

· Stand; walk; sit; climb or balance; stoop; kneel; talk or hear

· Climb stairs or take elevators

· Lift and/or move up to 20 pounds

· Be exposed to moderate noise level at manufacturing facility   

· Use close vision, distance vision and peripheral vision 

· Manipulate keyboard of computer, telephone and hand-held devices

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation and Benefits

Rion Aesthetics recognizes the importance of balance and flexibility in our work environment.  We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.


We provide a highly competitive compensation package including:

· Full benefits package

· 401K retirement savings with company match

· Life Insurance options for self, spouse, children

· Flexible spending accounts

· Short and long-term disability insurance

· Flexible paid time off and generous company paid holidays

About Rion Aesthetics

Rion Aesthetics, a regenerative aesthetics company founded in Rochester, MN and backed by over 15 years of visionary science, is at the forefront of platelet-derived exosome innovation, primarily focusing on investigational studies in hair restoration and facial wrinkle treatment.  Additionally, in 2022, the company introduced (plated)™ Skin Science, an award-winning product line powered with Renewosome™ technology, designed to rejuvenate the skin's appearance and promote fuller-looking hair.

Instagram: @platedskinscience  LinkedIn: RION AESTHETICS

Rion Aesthetics is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including gender nonconformity and status of gender), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, marital status, HIV status, smoker or any other characteristic protected under applicable federal, state or local law.