HR Coordinator

4 days ago

Chicago, United States Jenner & Block Full time

ABOUT JENNER & BLOCK

Jenner & Block LLP is a law firm with global reach, with offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC. The firm is known for its prominent and successful litigation practice, global investigations practice, regulatory and government controversies work, and experience handling sophisticated and high-profile corporate transactions. Its clients include Fortune 100 companies, technology companies, large privately held corporations, emerging companies, Native American tribes, and venture capital and private equity investors. The American Lawyer has recognized Jenner & Block as the No. 1 pro bono firm in the United States 10 times.


POSITION SUMMARY:

This position is the right-hand administrative support to the Chief Human Resources Officer. The successful candidate will be eager to learn and contribute to law firm leadership from a HR perspective at a high profile firm with offices throughout the US and in the UK. This position works with a talented and collaborative HR leadership team to support the responsibilities of the CHRO and HR department.


This position assists the CHRO and HR team to manage and execute daily requests and deliverables, as well as longstanding projects and deadlines. Specifically, this position proactively manages the CHRO’s calendar, organizes meetings, and manages and organizes the CHRO’s email inbox, prioritizing emails by content and ensuring timely responses. The HR Coordinator will assist the broader team to ensure the HR department is functioning at its highest potential. Finally, the HR Coordinator will organize timelines and ensure deliverables are met by the HR team.

A key function of this position is to enable the CHRO to work most effectively and efficiently. In addition to providing high-level administrative support, the HR Coordinator supports the CHRO and HR team to bring organization and improvement to day-to-day processes. A well-designed, continuously improved, and well managed calendar of deliverables is a cornerstone.


ESSENTIAL JOB FUNCTIONS:

  • Maintain accurate meeting notes and project assignments to HR leaders; communicate any changes in priority and respectfully follow up on critical assignments to provide status and ensure completion.
  • Proactively manage the CHRO’s calendar and inbox and ensure resolution of email requests in a timely manner.
  • Maintain, document and process all expense reports.
  • Work with the HR leadership team and CHRO to create an agenda for meetings with the Managing Partners and the COO. These critical meetings allow time each week to advance strategic project design and other deliverables, as well as to discuss resolution to other emerging issues / opportunities.
  • Receive and track documentation for various HR-related processes including: non-medical remote work requests; spot bonuses; compliance and required notices; and managing participant lists for onboarding and exit processes.
  • Support the recruiting process by coordinating job postings on various websites, scheduling interviews, and coordinating new hire orientation logistics including schedules, conference room reservations, and arranging catering.
  • Responsible for updating intranet with HR and benefits content including contact information, compliance documents, policies, and benefit materials.
  • Coordinate, plan, and execute various HR events including HR presentations, trainings, and benefit and wellness webinars and events. This includes development of communications and handling logistics for virtual and/or in-person events.
  • Regularly check the department email inbox and answer frequently asked HR and benefit questions; forward complex questions to appropriate HR team members or leadership.
  • Perform administrative tasks including opening and prioritizing regular mail for department leaders, drafting letters, memos, PowerPoints, and reports.
  • Arrange travel for CHRO.
  • Participate in other projects as assigned.


OTHER REQUIREMENTS:

  • Display excellent judgment and discretion with the ability to manage sensitive and confidential information and situations with tact, professionalism, and diplomacy.
  • Support, lead, and embrace new projects, processes, and changes to foster a best-practice HR function.
  • Demonstrate strong verbal and written communication skills. Regularly present to the HR team.
  • Respect the time of busy executives and partners of the firm; take extra care when organizing meetings or requests involving these customers.
  • Possess impeccable communication, organization and prioritization skills, with a strong attention to detail and a proven ability to meet deadlines.
  • Display strong collaboration skills and contribute to an organized approach to prioritize projects of the firm.
  • Demonstrate strong interpersonal and customer service skills.
  • Interest in HR is a plus.
  • Embrace change, find the fun and excitement in the work, seek opportunities where you learn and grow.


SKILLS:

Organization, Communication. Proficiency in Microsoft Office applications including Word, Outlook, Excel, PowerPoint


EDUCATION/TRAINING:

Bachelor's degree


WORK SCHEDULE:

Generally standard hours – 8:30 a.m. to 5:00pm, Monday to Friday, with flexibility to extend earlier / later or to weekend as required


Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.


Jenner & Block offers a comprehensive benefits program, which includes medical, dental, and vision insurance, 401(k), and paid time off, in addition to other offerings.

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