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Academic Programs and Outreach Manager

4 months ago

Torrance, United States The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center Full time

About The Lundquist Institute

The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center (TLI) is Los Angeles County's preeminent independent, not-for-profit biomedical research hub, excelling in transforming scientific breakthroughs into practical therapies. With a $90 million annual budget, TLI is home to over 150 investigators and 500 staff, advancing 600 projects in areas such as Infection and Immunity, Cancer, and Women's Health. Founded in 1952, the Institute continues to train physician-scientists and manage healthcare programs for 60,000 underserved families throughout South Los Angeles.


About the role

The Lundquist Institute is seeking a passionate and experienced Academic Programs and Outreach Manager to oversee and lead the continued growth and success of our educational programs.


TLI delivers a unique and comprehensive program designed to cultivate the next generation of STEM leaders. These progressive programs begin in elementary school, continue through high school and college internships, and culminate with a PhD Program in Translational Research. Our programs have a particular focus on students from underserved communities to foster a passion for science and guide them toward careers in science, medicine, and research.


The Academic Programs and Outreach Manager is responsible and accountable for the overall development, coordination, and management of all programmatic activities related to K-12 outreach, the High School Summer Fellows Program, undergraduate internships, and the PhD Program in Translational Research. S/he will serve as the primary contact for students and faculty in the PhD program for issues such as academic progress, rotation placements, and financial support. As an experienced student affairs generalist interested in a varied portfolio of experiences, the Academic Programs and Outreach Manager is expected to work with a minimum level of direct supervision and prioritize a dynamic workload.


This role is based in Torrance and our hybrid working model allows full-time staff members to work remotely, as appropriate.


What you will be responsible for


Program Management

  • Build a community outreach program for K-12 students where members of the TLI community participate in workshops and panels, introducing scientific and research concepts with an aim toward igniting a passion for science in young minds.
  • Manage the High School Summer Fellows Program, including the selection of participants, coordination with mentors, and monitoring of individual research projects. Established in 1978, this prestigious 8-week program immerses rising high school juniors and seniors in real-world scientific research alongside our world-class faculty.
  • Oversee operations of an undergraduate internship program, liaising with TLI colleagues to ensure a seamless and enriching experience for students and faculty mentors.
  • Manage the day-to-day operations of the PhD program including class scheduling and staffing, student registration, advising on academic progress, etc.
  • Lead the Education program's operations by liaising with HR, Finance, and other departments to facilitate various administrative processes.

Program Development

  • Lead the strategic development and implementation of TLI's educational programs, ensuring their continuous evolution and alignment with the Institute's mission and goals.
  • Develop, implement, and manage plans, policies, and procedures to achieve the Institute's educational objectives effectively.
  • Assist faculty and staff with data collection, documentation preparation, and logistical coordination related to the PhD program's accreditation process.


Outreach, Recruitment, and Onboarding

  • Collaborate with TLI’s Communications and Engagement team to increase visibility of programs, identify potential students, and promote community engagement activities.
  • Build and cultivate strong relationships with internal and external partners, including schools, colleges, alumni, faculty, staff, and potential students. These collaborations will support program promotion, recruitment, and overall program success.
  • Establish a targeted outreach program to identify and recruit promising students from underserved communities, particularly students of color in South Los Angeles.
  • Plan and coordinate orientation logistics and materials as well as end-of-program activities to celebrate students' achievements.


Student Advising and Support

  • Independently advise students and resolves issues related to student services, course requirements, degree completion, etc.
  • Collaborate with faculty and Administration to recommend changes to policies, practices, and procedures that enhance the student experience.
  • Participate in relevant PhD committee meetings, including taking minutes and ensuring timely follow-up on action items.


Budgeting, Reporting, and Special Projects

  • Assist in developing budgets, monitoring expenses, and authorizing expenditures.
  • Monitor and evaluate program effectiveness, implementing necessary improvements to enhance the educational experience. Prepare data-driven reports on key performance indicators for stakeholders, including donors and Institute leadership.
  • Collaborate with the Development team on funding opportunities to support program sustainability and increase impact.
  • Maintain accurate and up-to-date records for current and past students. Respond promptly to transcript and degree verification requests.
  • Other duties as assigned.


What you will bring

  • Bachelor’s degree in education, science, or a related field; advanced degree preferred.
  • 3-5 years of experience managing educational programs, preferably in an academic, research, or healthcare setting.
  • Proven track record of developing and implementing successful STEM education initiatives. Strong understanding of best practices in science education.
  •  Strong organizational and project management skills, with the ability to manage multiple programs and initiatives simultaneously.
  • Excellent communication and interpersonal skills, capable of interacting with students, educators, researchers, and community partners.
  • Experience working with diverse student populations and commitment to supporting under-resourced communities.
  • Ability to work independently and as part of a team, with a proactive and flexible approach.
  • Ability to occasionally work evenings and/or weekends, as needed.