Legal Recruiting Assistant

3 weeks ago

Washington, United States Lawyers On Demand Full time

A highly regard law firm in Washington D.C. is seeking candidates for a Temporary Legal Talent Acquisition Assistant position.


  • Hybrid (3 in, 2 out) in Washington D.C.
  • Pay starting at $24/hour
  • Hours 9:00am - 5:30pm



Based in Washington, DC, the Temporary Legal Talent Acquisition Assistant is an entry-level position supporting the Legal Talent Acquisition team with the full-scale operations of the firm’s law student and lateral recruiting processes across our U.S. offices.

Under the supervision of the Assistant Legal Talent Acquisition Director, the Assistant will work with the Legal Talent Acquisition team to provide excellent customer service to all applicants, clients and team members.


Job Responsibilities

  • Law Student Hiring: Prepare and distribute interview materials.
  • Organize and maintain candidate information and electronic recruitment files.
  • Manage data entry in Applicant Tracking System.
  • Send candidate communications including callback invitations and rejection notifications; update and maintain candidate tracking reports.
  • Assist with confirming interview logistics (in-person and virtual) to ensure seamless virtual or in person candidate experience. This includes but is not limited to booking conference rooms, ordering food/beverages, coordinating technology needs, and adding interview details to the shared calendar.
  • Assist with preparing interview materials, greeting candidates, and monitoring interview logistics.
  • Assist with monitoring candidate evaluations, sending follow-up reminders and ensure complete candidate evaluation summaries.
  • Assist with preparing offer decision meeting packets and maintaining candidate tracking reports.
  • Make reservations and arrangements for supplemental recruitment receptions and other follow-up events.
  • Assist with coordinating travel logistics for candidates.
  • Summer Associate Program: Prepare and maintain summer associate employment files.
  • Schedule orientation sessions and ensure seamless day of execution; prepare orientation materials.
  • Prepare evaluation materials for mid-summer/end of summer reviews; Monitor evaluation completion and send regular reminder emails.
  • Book conference rooms and managing catering services for internal training and other programing.
  • Assist with the planning and execution of social events, including tracking participation and attending events, as needed.
  • Assist with day of logistics for virtual and in-person summer programing.
  • Maintain calendar for summer associates, recruiting team and lawyers involved in the summer associate program.
  • Process and track all summer associate related expenses.
  • Lateral Hiring: Enter and maintain candidate submissions and related information into the applicant tracking database.
  • Organize and maintain lateral candidate files and associated data tracking.
  • Assist with coordinating lateral interview schedules.
  • Organize and maintain lateral candidate files.
  • Solicit evaluations from attorney interviewers, send follow-up emails and ensure complete evaluation summaries.
  • Prepare offer packets and update lateral candidate reports.
  • Schedule orientation sessions, send calendar appointments to facilitators for new lateral hires, and prepare new hire orientation packets.
  • General Duties: Maintain paper and electronic records for the department.
  • Process check requests, invoices, reimbursements and expense reports.
  • Assist with preparation of statistical reports and presentations as directed.
  • Coordinate logistics for department meetings.
  • Create and maintain positive relationships with personnel in professional services departments including Human Resources, Accounting/Finance, Professional Development, Diversity & Inclusion, Operations, Technology, Research Services, and Legal Support.
  • Other duties as assigned.

Qualifications

  • Knowledge, Skills and Abilities:
  • Ability to organize, prioritize and multitask in a dynamic and complex environment to meet deadlines and daily requirements.
  • Ability to adapt to changing priorities and maintain a productive and committed work effort.
  • Demonstrated ability to pay close attention to detail.
  • Ability to represent the firm with honesty, integrity, and professionalism, consistently acting in an ethical manner.
  • Strong interpersonal skills with the ability to build relationships among lawyers and staff.
  • Demonstrated ability to work effectively both independently and with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts.
  • The ability to exercise independent judgment and be a self-starter.
  • Demonstrated advanced knowledge of MS suite to produce quality written communications such as memos, spreadsheets, slides, and standard work documents.
  • Demonstrated ability to communicate clearly, both orally and in writing with attorneys, staff, vendors, and the public.
  • Demonstrated ability to provide quality client service to both internal and external contacts, regarding non-legal matters of a routine nature. Requires patience, creativity and discretion.
  • Ability to handle highly sensitive information with confidentiality and discretion.
  • Ability to work overtime as necessary
  • Education The position requires a Bachelor’s Degree.
  • Experience
  • The position requires related work experience during which knowledge, skills and abilities applicable to the position were attained. Experience with recruiting, or working in a law firm or other professional services firm is preferred.



Consilio offers non-attorney flexible talent placement rates that range from $15 to $100 per hour depending upon experience level and specific skills requested by the client, the candidate’s general skill set, the applicability of candidate's skill set to client need, client budget, number of hours requested, and other factors. A specific rate of pay for a project will be discussed with you if it is determined that you are a potential fit for a role.

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