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Executive Assistant

1 month ago

Collegeville, United States Accuro Full time

Business Title: Executive Assistant

Location: Collegeville, PA

Job Type: 3+ Months contract


TOP SKILLS:

1) Diary/Calendar Management

2) Expense Management

3) Travel Management

4) Must collaborate/interact well with the other executive assistants

5) Action orientated/Proactive Nature/Responsive


Job Responsibilities

  • Full Schedule management - planning, calendar management, travel plans & arrangements and other administrative tasks required for effective functioning of the entity / function while keeping the confidentiality as required from such activities
  • Monitor internal and external correspondence ensuring appropriate reply or prompt delegation and tracking of actions in an independent manner
  • Proactively plan for the EA to help manage executives time and understand the various asks and prioritize. Ask for the necessary questions to manage the same
  • Maintain excellent relationships across Tech and R&D EAs
  • Escalate necessary queries as appropriate
  • Work with relevant internal departments and external organizations to research content to prepare correspondence and presentations
  • Organize travel itineraries, liaising with internal and with external organizations
  • Organise conferences/meetings/events, including venue/catering selection
  • Office management - meeting rooms, lockers, desks
  • Liaising with tech/catering/security/facilities
  • Maintain office systems and files records e.g., contact lists

Skills & Experience Required

  • High school diplolma
  • Higher education preferred
  • 5 + years experience as an Executive Assistant
  • Experience working with: Outlook, Word, Excel, PowerPoint, Share Point/Team Sites
  • Demonstrable experience in providing support to senior leadership (CEOs, CBOs, etc. and their Admins) and Academia via e-mail, phone and face-to-face

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