Scheduling Coordinator
3 weeks ago
This position is crucial to ensuring the smooth operation of our legal practices by managing attorneys' calendars, client appointments, and critical case deadlines.
Key Responsibilities
- Coordinate and schedule appointments, hearings, depositions, mediations, and court dates for attorneys and clients.
- Maintain and update the firm's master calendar, ensuring no conflicts and that all deadlines and legal obligations are met.
- Communicate effectively with clients, witnesses, court personnel, and other legal professionals to confirm and reschedule appointments as needed.
- Monitor and track the status of cases and important deadlines, such as filing dates, discovery deadlines, and statute of limitations.
- Review and confirm scheduling requirements for court appearances and legal events.
- Prepare and send reminders for meetings, deadlines, and critical legal dates.
- Assist with maintaining accurate case files and documentation.
- Handle confidential and sensitive information with discretion and professionalism.
- Provide general administrative support to attorneys and legal assistants as required.
Qualifications
- Required: At least 2 years of experience working in a legal environment, such as a law firm, court system, or legal department.
- Strong understanding of legal terminology, procedures, and court rules.
- Proficiency in using legal calendaring software and case management systems.
- Excellent organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Strong verbal and written communication skills.
- High attention to detail and accuracy.
- Ability to work independently while contributing to a collaborative team.
- Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
Preferred Skills
- Knowledge of specific areas of law, such as family law, personal injury, or criminal law.
- Familiarity with case management software (e.g., Clio, MyCase, or similar platforms).
- Experience managing high-volume calendars and understanding the time-sensitive nature of legal work.
- Paralegal certification or training is a plus but not required.
Education
- Bachelor's degree in any field is required.
- Paralegal certification or legal administrative training is preferred.
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