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Office Manager

2 months ago

Memphis, United States Patterson Bray PLLC Full time

About Us

Patterson Bray PLLC is a dynamic and growing law firm dedicated to providing exceptional legal services to our clients. We are seeking an experienced, highly organized, and detail-oriented Office Manager to join our team. We are committed to fostering a collaborative work environment.


Responsibilities:


Billing and Accounting:

  • Manage and oversee all aspects of the firm's billing and accounting processes.
  • Prepare and review invoices, ensuring accuracy and timely submission.
  • Utilize QuickBooks or other accounting software to maintain financial records and reconcile accounts.
  • Coordinate with clients and attorneys to address billing inquiries and resolve disputes.


Office Administration:

  • Oversee daily office operations, including managing office supplies, equipment, and facilities.
  • Coordinate with vendors and service providers.
  • Maintain a clean and organized work environment.
  • Handle incoming and outgoing mail and packages.
  • Provide comprehensive administrative support to the firm partners and managing partner, including calendar management, email correspondence, and travel arrangements.


Human Resources:

  • Assist with recruitment and onboarding of new employees.
  • Maintain employee records and ensure compliance with employment laws.
  • Coordinate employee benefits and time off requests.


Client Relations:

  • Provide excellent customer service to clients and visitors.
  • Handle client inquiries and complaints in a professional and timely manner.
  • Assist with client intake and onboarding processes.


Qualifications

  • Bachelor's degree in business administration or related field preferred.
  • Minimum of 3 years of experience in an office management role, preferably in a law firm.
  • Previous experience with Clio, Smokeball, or other law office management software preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Proficiency in QuickBooks.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Attention to detail and accuracy.
  • Ability to work independently and as part of a team.
  • Ability to handle multiple tasks and prioritize effectively.
  • Positive and easy-going attitude.


Benefits

  • Competitive salary
  • Comprehensive benefits package
  • Opportunities for professional growth


If you are a highly motivated and organized individual with a passion for providing exceptional administrative support, we encourage you to apply. Please submit your resume and cover letter to Austin Rainey, arainey@pattersonbray.com.