Office Coordinator

17 hours ago


Skokie, United States Dunn Solutions, a KaarTech Company Full time

This is a part-time 20 hour per week position and will require being in our office 2-3 days a week.


Dunn Solutions Group is a digital transformation consultancy focusing on E-Commerce, Analytics, and Marketing Automation.


We are looking for an enthusiastic and motivated Office Coordinator to:


  • Provide support for our office including, but not limited to, HR compliance, data entry, filing, records management, and assisting with general office projects.
  • Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing, and shipping packages, and updating contact database and employee list.
  • Coordinate with our Network and Systems Engineer on all office equipment.
  • Manage organization charts and employee directory for the company.
  • Assist our recruiters/sales professionals with administrative projects as they arise.
  • Work with our Controller to drive daily operations of accounting while receiving, entering, and paying bills through QuickBooks.
  • Ensure all employee records are accurate and up to date.
  • Supervise and coordinate overall administrative and office activities (holiday parties, summer parties, and team building events.)
  • Coordinate appointments/meetings and manage staff calendars and schedules.
  • Assist in the onboarding process for new hires.
  • Responsible for general office readiness tasks including inventory/resupply of general office areas.
  • Filing and sorting incoming mail
  • Act as an official point of contact for administrative needs
  • Other duties as assigned or directed by management.


Skills and Qualifications:

  • 2-3 years of Office Management or Executive Assistant experience
  • Highly organized with strong attention to detail
  • Excellent written and verbal skills
  • Resourceful and able to execute tasks with minimal supervision
  • Ability to multitask and handle competing priorities
  • Displays good judgment and confidentiality when working with sensitive material
  • Proficient in Microsoft Excel, Word, PowerPoint, and Outlook
  • Associates degree

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