Project Coordinator

3 weeks ago

Atlanta, United States Mavensoft Technologies Full time

Job Title: Project Coordinator

Duration: 7 Months (W2-Contract)

Location: Georgia, Atlanta (Hybrid)


Key skills: MS Project Professional, SharePoint, Project Management, Project Scheduling, Project reporting, Project Management


  • Job Duties:Coordinates IT project-related activities that support project governance for onboarding of new projects, managing project updates, and status reporting.
  • Ensures company resources are utilized appropriately. Manages the monthly preparation and support to all governance board meetings.
  • Compiles project status reports, coordinates project schedules, manages project review board meetings, and identifies and resolves technical problems.
  • Coordinates project activities and ensures all project phases are documented appropriately.
  • Familiar with standard concepts, practices, and procedures within the Project Management field. Relies on experience and judgment to plan and accomplish goals.
  • Performs a variety of tasks.
  • A degree of creativity and latitude is required.
  • Typically reports to a supervisor or manager
  • Main Responsibilities:Provide analytical and administrative support to Manager in executing assigned projects.
  • Monitor project progress and success [assess risks and hazards to the success of the project and take appropriate measures for avoidance-issues and risks log].
  • Document project progress [project file, project log, stage gates].
  • Present and document interim results, cooperate with management, customers, project review boards and steering committees.
  • Manage and set up for all Governance Board Meetings (PRB, ARB and Steering Committees).
  • Assess potential issues and accordingly develop resolutions.
  • Interact with various teams to coordinate project activities.
  • Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs Assist in project design and development activities.
  • Work with Manager in change order management, project tracking and document control activities.
  • Attend project meetings and follow-up with outstanding tasks.
  • Develop project reports for management and clients.
  • Analyze and resolve project issues in a timely and accurate manner.
  • Oversee project correspondences and prepare and review project related emails, letters, proposals, memos, meeting minutes and other documents.
  • Review contract requirements and process invoices in timely manner working with the AIM business office.
  • Hand over project results, draw up final project report.
  • Experience/Requirements3-5 years of experience in the same or similar position (recent project coordinator - administrative coordinator position and/or training).
  • Strong written and verbal communication skills, organizational skills, strong leadership skills, ability to manage a diverse workload, ability to track and monitor multiple work activities, ability to direct and lead the work of others, highly accountable to assigned work - producing high quality deliverables and meeting deadlines.
  • Entry level knowledge of MS Project Professional and SharePoint. Entry level knowledge of project management practices.

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