Full Time Office Manager

1 month ago

Naperville, United States M House Development Full time

Job Title: Office Manager


Location: Naperville, IL


Employment Type: Full-time


About Us:


M House is a custom single-family home building firm in Naperville, dedicated to quality design and fresh, transitional to modern finishes. With a reputation for high quality, creativity, and attention to detail, we are gaining national recognition and have over 70,000 followers on social media. We are seeking an organized and proactive Office Manager to help maintain our operations and support our team.


Job Summary:


The Office Manager will oversee daily office operations, manage human resources functions, and handle bookkeeping tasks. This role will work closely with the owner. The ideal candidate will have experience in an office manager role, is detail-oriented, resourceful, able to multitask effectively and will possess a great attitude.


Key Responsibilities:


Office Management:

  • Ensure the office is organized and efficient.
  • Manage office supplies and equipment inventory.
  • Oversee office maintenance and coordinate communication with the landlord regarding repairs and facility needs.
  • Foster a positive work environment and maintain high office morale.
  • Facilitate communication among team members and departments.


Financial Management:

  • Assist owner with all aspects of financial management and reporting.
  • Maintain accurate and up-to-date financial records.
  • Reconcile credit card statements and manage accounts payable.
  • Track and manage project budgets.
  • Ensure accurate approval and processing of change orders.
  • Communicate with project managers and the design team to ensure financial information is current.

 

 

Compliance and Coordination:

  • Monitor and document company policies, ensuring compliance with established protocols.
  • Manage PTO compliance and maintain accurate records of employee leave.
  • Ensure subcontractor compliance with company and contract requirements, including lien waivers, trade agreements, and insurance certificates.
  • Prepare for and assist with quarterly insurance submittals and annual audits.
  • Prepare and submit monthly sales tax submissions and the annual 1099 vendor list.


Human Resources:

  • Oversee recruitment, onboarding, and training processes for new hires.
  • Maintain employee records and handle HR documentation.


General Administration:

  • Prepare reports, presentations, and other documents as needed.
  • Serve as the point of contact for vendors and service providers.
  • Support the owner with special projects.


Qualifications:

  • Bachelor’s degree required.
  • At least 5 years of experience in an Office Manager role or similar position.
  • Proficient in QuickBooks and other financial software a plus.
  • High analytical skills with strong attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to work independently and meet deadlines.
  • Proficient in Microsoft Office programs.
  • Strong interpersonal skills with a collaborative mindset.
  • Proactive, results-oriented, and able to take ownership of responsibilities and projects.
  • Strong organizational skills with the ability to execute and follow through on plans.
  • Professional demeanor with positive communication skills.
  • A great attitude and a passion for fostering a positive workplace culture.


What We Offer:

  • Competitive salary and benefits package.
  • A supportive, fun and fast paced work environment.
  • Opportunities for professional development and growth.

 

Application Process:

If you are a dedicated professional with Office Manager experience, and looking to contribute to a small, family-owned building company, we would love to hear from you Please submit your resume and a cover letter outlining your relevant experience to jobsatmhousedevelopment@gmail.com

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