Assistant Project Manager
1 month ago
Job Title: Assistant Project Manager (Real Estate/Development/Construction)
Reports To: VP of Project Management
Savanna is a New York City and South Florida-based real estate investment and development firm whose in-house Project Development team is responsible for all of Savanna’s construction and development projects, ranging from small office fit-outs to ground-up construction, starting at project inception and managing the entire design, construction, and closeout process.
Job description:
The Assistant Project Manager is responsible for coordination with Savanna’s internal Acquisitions, Asset, Property Management, Construction & Leasing teams, and design consultants for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. This position reports directly to the Senior Project Manager and Director of Development.
Responsibilities include, but are not limited to:
Weekly Meetings and Coordination
- Attend weekly meetings with the internal Asset Management & Leasing Teams
- On-site presence representing owner at weekly construction meetings reviewing field conditions, and assisting with status reporting.
Project Oversight and Coordination
- Coordination with and oversight of the Design Team, Consultants, and Contractor.
- Review, coordinate, and manage all project deliverables in design, marketing, branding, and construction.
- Assisting Project Managers with GC/CM punchlist & closeout, including warranties & as-builts.
Contract and Document Management
- Distribute, review, and negotiate contracts and proposals with third-party consultants, contractors, and vendors.
- Contract, Change Order, and invoice processing, including Procore Administration.
- Tracking paperwork required for DOB/DOT/FDNY Permit Applications.
- Tracking bidding and construction RFIs and submittal status.
Project Evaluation and Documentation
- Master project schedule creation, management and status reporting, Budget, and cost management, and cash flow projections.
- Review of construction billings, including Lender deliverables and walkthroughs.
- Assisting Project Managers with DOB permit closeout and TCO requirements.
Quality Control and Regulatory Compliance
- Construction Document review, quality control & approval.
- Oversight of the entitlements process including zoning, land use, and city agency approvals.
- Tracking Certificates of Insurance for consultants and contractors.
Project Close-Out and Tenant Coordination
- Punchlist management and ensure complete project close-out package is delivered.
- Lease or end user negotiation diligence, understanding lease obligations, and tenant coordination
Preferred Qualifications:
- Bachelor’s degree in a relevant field
- Experience as an Assistant Project Manager in a relevant setting, ideally 1-3+ yrs experience in ground-up residential and/or hospitality.
- Ability to multi-task and manage multiple projects in a challenging, fast-paced environment
- Interpersonal skills and ability to work with and manage cross-functional teams
- An eye for detail and accuracy, and exceptional organizational skills.
- Strong computer skills in Microsoft Excel, Office, and Project
- Experience with Procore or other online Project Management tools
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