Medical Records Clerk

2 weeks ago


Oakland, United States Mercy Retirement & Care Center Full time

Do you enjoy working with seniors? Do you want to work in a setting where you are valued and appreciated? Mercy Retirement & Care Center is a vibrant retirement community located in Oakland. We provide senior assisted living, memory care, skilled nursing and rehabilitation services to meet a variety of health care needs. We pride ourselves on being a person-centered community and value our employees and residents. To Keep our residents and team members safe, we provide all necessary PPE, and adhere to all infection control requirements including regular testing.


Our Medical Records Clerk:


  • Maintain an adequate inventory of prepared charts ready for admissions
  • Assign medical record numbers for all new admissions and maintain medical record number log
  • Prepares and maintains the diagnosis list and proper diagnosis codes
  • Prompt completion of the medical record face sheet following admission. Update responsible party as needed
  • Audit the charts of new admissions within 24 and 48 hours to ensure compliance of all admission aspects
  • Review the charts at the end of the month to ensure all orders have been transcribed to the following month
  • Provide medical record information and/or copies to insurance companies, and other entities in compliance with HIPAA regulations
  • Ensure Medicare A resident charts certifications are kept current
  • Track MD visits to ensure visit schedule is maintained in compliance with regulations
  • Completes discharge record in a timely manner following discharge
  • Maintain charts in proper chart order
  • Thin charts as needed and under the direction of the Director of Nursing
  • Maintain proper handling and storage of charts following resident discharge
  • Ensure all medical records are maintained in a confidential and secure manner at all times
  • Prepares all medical records for closure, physician signature and completion of discharge summary.
  • Maintains confidentiality of all medical record information
  • Assist Health Services or Nursing Service Directors with chart auditing as requested
  • Maintain a work station that is orderly and records can be readily accessed
  • Promote the Mission, Vision, and Values of Elder Care Alliance – Transforming Age in all areas of responsibility.


What you need to succeed:


  • High School diploma or equivalent
  • Excellent interpersonal and communication skills and the ability to work with staff and external constituents.
  • Prefer medical records experience in a long term care setting.
  • Moderate computer experience required.
  • Working knowledge of Title 22, Division 6, Chapter 8, Community Care Licensing for Residential Care Facilities for the Elder as it pertains to care and safety of residents, including, but not limited to, resident rights, emergency protocols, and specific position requirements.


Compensation and Benefits


We offer competitive *pay and phenomenal benefits. Subject to eligibility requirements benefits include:


  • Generous Paid Time Off
  • Paid holidays
  • Retirement plans
  • Comprehensive medical, dental & vision plans
  • Flexible spending
  • Tuition Reimbursement to promote your career advancement.
  • ++much more
  • Actual pay decision based on factors including experience, skills and training


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