Executive Support Specialist
2 weeks ago
Our Client, a specialty contractor in barriers and markings is seeking to add an Executive Support Specialist to their team. This role will work ONSITE in Pewaukee, WI and will work standard and flexible hours M-F, 8am-5pm. This is a full-time role that pays in the $55K range based on experience and includes a quarterly discretionary bonus program. This role also offers strong benefit package – Health, Dental and Vision covered at 80% - and a 401K plan that sees a 20% reinvestment in the employee.
The creation of this role stems from corporate executive feedback noting the obstacle in meeting deadlines and having work/life balance derives from administrative gaps. “The small things often fall through the cracks… and those things inhibit success.” This individual will assist the executive team with all things administrative ensuring the smooth functioning of the organization by providing operational support ensuring highly efficient daily operations. The incumbent will:
- Be assigned administrative support and project coordination for special projects across the organization.
- Assist Executives in the completion of project work by the provision of administrative assistance and project coordination.
- Organize and maintain files/records/databases across departments to ensure alignment with organizational goals and objectives.
- Manage and coordinate corporate events and projects.
- Coordinate internal Executive meetings.
- Take thorough meeting notes and distribute to applicable parties to include assignment of action items.
- Perform document preparation.
- Coordinate Executive travel schedules.
- Work multiple projects across multiple departments simultaneously.
- Utilize technology to propose and create administrative efficiency.
- Create and evolve the role by provision of new ideas and self-suggestive sales into new duties and responsibilities.
Qualifications
- 4+ years experience in an administrative role supporting executive leadership
- High proficiency in MS Office Suite of tools.
- Proven track record of “super-organized.”
- Technological savvy with experience in multiple software packages – Preferred Technology = VistaViewpoint, ISN Networld, Avetta, Build2Win (B2W), Sharepoint, Docusign, Bloom Growth.
- Construction industry experience highly preferred.
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