Executive Assistant

4 weeks ago

Atlanta, United States National Black MBA Association Full time

The National Black MBA Association is seeking an Executive Assistant/Board Liaison to primarily support the President/CEO, often assisting the Chief of Staff, and the broader executive team to a drive ongoing efficiency to the President/CEO’s day-to-day work routine.


The ideal candidate has previous experience as an Executive Assistant with superior attention to detail, great organizational skills, and the ability to juggle multiple high-priority requests. This role also requires collaboration with team members at all levels, sometimes under pressure. A high level of integrity and discretion in handling confidential information is important, as is a positive attitude. The ideal candidate is a seasoned EA who loves working in a growing company, understands the value of cultivating relationships, and prides themselves on being a career EA.


About us:

The mission of the National Black MBA Association® is to lead in the creation of educational, wealth building, and growth opportunities for those historically underrepresented throughout their careers as students, entrepreneurs and professionals.


Essential Duties:

Executive Assistant

  • Provide ongoing administrative and logistical support to the President/CEO.
  • Partners with the President/CEO daily on the management of email, appointments, phone calls, events, and other communications.
  • Serves as a leader to ensure strong communications between NBMBAA and all external constituents.
  • Provide research as requested by the CEO.
  • Assist in the planning and implementation of special events.
  • Manage all preparations for President/CEO, as well as staff meetings including scheduling; preparing agendas, crafting of all presentation materials; obtaining materials from staff; preparation and record keeping of meeting minutes.
  • Maintain all office operations, filings and administrative duties including restocking office supplies and managing the physical office environment.
  • Implement more efficient ways to run the office and troubleshoot malfunctions.
  • Other duties as assigned.


Board Liaison Duties & Responsibilities

  • Partners with and provides general support to the Board of Directors, inclusive of maintaining a positive working relationship in verbal, written, and electronic correspondence.
  • Manage all preparations for Board, and other committee meetings including scheduling; crafting of all presentation materials; obtaining materials from staff; communications with Board and committees; preparation and record keeping of meeting minutes using an online board portal.
  • Attend board and committee meetings
  • Organizes logistics and provides event support for all board events.
  • Creates and maintains the Board of Directors and Board committees’ annual calendars.
  • May provide logistical support for NBMBAA events or manage travel for board members at the request of the President/CEO.
  • Other duties as assigned


Education and Experience:

  • Bachelor’s degree or equivalent combination of training and relevant work experience.
  • Five or more years of experience as an Executive Assistant, Senior Administrative Assistant or similar role.
  • Excellent organizational skills with an ability to think proactively and prioritize work.
  • Strong understanding of nonprofit organizations and familiarity with community issues.
  • Experience in supporting and communicating with President/CEO and/or Board of Directors.
  • Ability to gain the confidence and respect of donors, board members and staff.
  • Experience in handling confidential information and maintaining confidentiality of sensitive information.


Knowledge, Skills & Abilities:

  • Follows and supports policies and procedures of NBMBAA.
  • Participates as a team member utilizing a collaborative style to achieve mutual goals.
  • Demonstrates ability to work effectively with others; maintains confidentiality.
  • Accuracy and attention to detail.
  • Professionally conducts business; maintains an appropriate professional appearance.
  • Excellent verbal and written communication skills (via phone, email and in-person).
  • Interpersonal, organizational, time management and leadership skills.
  • Creativity and self-initiative.
  • An ongoing commitment to training in both areas of soft and technical skills to maintain current skills and knowledge.
  • Proven computer and software use skills, especially MS Office.


All Staff Duties:

  • Supports the mission, vision and strategic goals of NBMBAA in order to serve both internal and external customers.
  • Serves as leader to assure strong communications between NBMBAA and all external constituents.
  • Actively seeks to learn the history of NBMBAA.
  • Assist in the planning and implementation of special events.
  • Attend staff meetings.
  • Some evening and weekend work may be required
  • Performs other duties as assigned.


NBMBAA is an equal opportunity employer.

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