Executive Assistant to Vice President

3 weeks ago

Phoenix, United States G&E Partners Full time

About the Job -


Description -


G&E has partnered exclusively with a leading construction company in the Phoenix region renowned for its dedication to superior quality. This firm specializes in residential and commercial projects and sets high standards in the industry.


If you're looking to join a dynamic, expanding team, they are currently seeking an Executive Assistant to work closely with the Vice President, who values teamwork and collaboration. We are looking for an experienced Executive Assistant/Administrative Assistant to provide high-level administrative support to our Vice President.


Key Responsibilities -


  • Manage the Vice President's calendar, including scheduling meetings, appointments, and conference calls.
  • Prepare and distribute correspondence, presentations, and reports.
  • Screen and prioritize incoming calls, emails, and correspondence, redirecting as appropriate.
  • Attend meetings with the Vice President, taking notes, and following up on action items as needed.
  • Assist in the preparation of meeting agendas, materials, and presentations.
  • Conduct research and compile data as requested by the Vice President.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Collaborate with other members of the team and support staff to ensure smooth operations.


Qualifications -


  • Bachelor's degree preferred.
  • Proven experience as an Executive Assistant or similar role, preferably in the construction industry or related field.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong written and verbal communication skills, with a professional and diplomatic demeanour.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle confidential information with discretion and maintain a high level of professionalism.
  • Strong attention to detail and accuracy.
  • Ability to work independently with minimal supervision and as part of a team.
  • Flexibility to adapt to changing priorities and work in a fast-paced environment.


If this job excites you, then please apply with an up-to-date resume.

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