Purchaser

7 days ago

Georgetown, United States HANWHA ADVANCED MATERIALS AMERICA, LLC Full time

Purpose; Scope of Responsibility:

The Purchaser is responsible for ensuring the smooth operation of the Maintenance Department by managing procurement activities through SAP, maintaining databases, and coordinating vendor relationships. This position ensures the timely acquisition of materials, supplies, and services while supporting various administrative functions to optimize departmental efficiency. The Purchaser works closely with production, logistics, and accounting to maintain the flow of goods and services critical to maintaining high operational standards.


Responsibilities:

Procurement & Purchase Order Management:

  • Create and process purchase orders in SAP for materials, parts, and services required by the Maintenance Department.
  • Generate service purchase orders in SAP for labor, ensuring timely service delivery.
  • Process invoices related to both materials and labor in SAP, ensuring proper documentation and submission to accounting for payment.
  • Monitor and track non-purchase order invoices (rentals, contracts, etc.) and ensure proper submission to the accounting department for payment.
  • Process Purchase Order Invoices and Submit to Accounting for Payment.
  • Process non-Purchase Order Invoices (rentals, contracts, etc.) and submit to Accounting for Payment.


Vendor & Supplier Coordination:

  • Maintain up-to-date databases of vendors and suppliers, including records of licenses and certifications, ensuring compliance with company policies.
  • Monitor and maintain stock levels of radios, parts, accessories, and other essential items required by the Maintenance Department.
  • Establish effective communication channels with suppliers to ensure timely procurement and delivery of critical items.
  • Work with Accounting and Maintenance Department on Project and WBS Code Creation.
  • Work with Maintenance and Accounting to create new suppliers/vendors.
  • Make comparisons to recommend which vendors are the best option benefiting the company through cost-quality relations.
  • Expedite orders, when necessary, effectively manage expedites to eliminate emergency surcharges.
  • Update safety agreements and Insurance Policies with vendors annually and update our system records.
  • Provide support (quotes/options) in response to requests for maintenance, repair, operations equipment, services, for plant and office.
  • Maintain good relations with suppliers and vendors.


Maintenance Support:

  • Work closely with the Maintenance Manager to collect and analyze data as needed for reporting and decision-making purposes.
  • Assemble and process maintenance department credit card statements, ensuring accuracy and timely submission for payment.
  • Coordinate with production and logistics teams to manage forklift tire replacements and other necessary equipment maintenance tasks.


Inventory & Office Management:

  • Monitor inventory levels of maintenance-related items and office supplies, ensuring necessary reorders are made promptly.
  • Oversee the assignment and maintenance of radios and other communication devices, tracking inventory, and ensuring spare parts are available.
  • Order and manage office supplies as required for daily operations of the Maintenance Department.
  • Process Pos, Non-Pos, and Invoices for all Contracts and Contractors, including but not limited to: Forklifts, Air Compressors, Boilers, Propane, CO2, WBS Projects, HVAC, Mechanical projects, Electrical projects.


Administrative Functions:

  • Collaborate with the accounting department to ensure the accuracy and timely processing of purchase order and non-purchase order invoices.
  • Provide administrative support to the Maintenance Department, assisting with documentation, data management, and general clerical tasks.
  • Assign Radios, and maintain stock of Radios, Parts, and Accessories.
  • Collect Data for Maintenance Manager as needed.
  • Coordinate with Production and Logistics for Forklift Tire Replacement.
  • Order Office Supplies as Needed.
  • Maintain Vendor/Supplier Lists and Licenses.
  • Create Purchase Orders in SAP for Materials as Needed.
  • Create Service Purchase Orders in SAP for Labor as Needed.
  • Aid with daily operation of maintenance office and provide clerical services for the Maintenance Manager, Engineer, and Planner.
  • Generate and complete requisitions, proposals, and purchase orders in SAP and eMaint.
  • Obtain necessary authorizations and approvals, to make purchases.
  • Process all NDA’s.
  • Receive Materials and Labor Invoices in Purchase Orders in SAP.
  • Assemble and Process Maintenance Department Credit Card Statements for Payment.


Qualifications:

  • Experience with procurement and purchase order systems, specifically SAP.
  • Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Familiarity with vendor management and supply chain operations.
  • Strong communication skills to collaborate effectively with internal departments and external vendors.
  • Attention to detail and problem-solving skills, especially in a high-paced maintenance environment.

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