Project Coordinator

4 weeks ago

Washington, United States Chesapeake Search Partners Full time

Job Description:

The company distributes resources to enable the projects to run smoothly, while the projects in turn provide the income that sustains the company in order to compensate the employees, pay its own expenses, and show annual profit. The position of Project Coordinator with our client is central to maintaining an organized and efficient office critical to financing the projects and receiving the forecasted project income back to be used for operations.


Following are the minimum duties required of the Project Coordinator in order to maintain this efficient relationship between the main office and the individual projects:


Project Management

Maintain Project Team data for each project including:


Submittal logs and RFI logs

PCO and change order logs

Schedules and lookaheads

Progress photos

Daily reports

GMP budgets

Pay app pencil copies

POs, Modifications and Amendments

Safety Plans, Crane Plans, Outage Plans, Traffic Management Plans

Building Permits, Trade Permits, Public Space Permits

Inspections and Testing Results

Meeting minutes

Risk Logs


Contact Site Superintendents no less than weekly to track down missing field information or ensure they are uploading those items which are their responsibility


Track permit expiration dates and take steps to renew as needed


Track weekly OAC and subcontractor meetings and attend as necessary


Compile project closeout binders and prepare transmittals for delivery to the client


Prepare lien releases and send to subs and clients and track any missing releases


Job Costing

Receive and maintain all subcontractor and supplier invoices


Assign each cost to a specific project – request information from PMs as needed to accurately allocate costs


For invoices covering more than one project, itemize on a pro rata basis to multiple projects. Examples are:


Dumpsters

Site toilets

Rental equipment

Home Depot

Courier

Blueprints/copying


Maintain a log of office credit card charges and reconcile monthly upon receipt of the company credit card bill


Allocate credit card charges to specific jobs or to general office as appropriate


Forward general office invoices to upper management.


Review project budgets uploaded by PMs to ensure all pay apps have an associated cost breakdown – request missing or incomplete breakdowns from the project’s PM


Match invoices received to the proper pay app breakdown – discuss busts with the PM


Contact the sub or supplier to adjust the billing if necessary after discussing with the PM


Receive monthly Job Costing Reports from Matt and compare to the project budgets to ensure all costs are captured on the budgets and the JC Report


DOES/LSDBE/First Source requirements


Set up LCP Tracker for projects subject to such requirements


Confirm subcontractors subject to the requirements are set up as well


Maintain current reporting as required by law and ensure subs are doing the same

Notify the PM and Kolar in the event of any non-compliance


For new projects, review the Solicitation and Award documents and create/maintain a file of all required reporting on Project Team


Track FSA obligations and compliance


Inform DOES of new hires and project start/end dates as appropriate


Bidding


Working with internal stakeholders to contact prospective bidders to confirm their interest in the specific project


Monitor Solicitation websites to watch for upcoming opportunities


Track prospective opportunities for discussion about whether to bid


Maintain bidders’ list, organized by Division


Update the bidders’ list monthly to add/delete subs or update contact info


Assist writing scope descriptions for bid packages


Compile bid packages and send to prospective bidders with requirements for bidding, due date, etc.


Follow up with bidders to ensure they will provide bids


Receive RFIs form bidders and submit to the Client as provided in the Solicitation


Watch for Addenda to Solicitations which may include changes in scope or bid date


Distribute the Addenda to bidders with instructions as necessary


Receive RFI answers from the Client and distribute to all bidders


Maintain/update bid documents for each Solicitation on Sharepoint so they can be accessed centrally at any time


Maintain a master set of all plans and specs and update with revisions to keep them current


Receive bids as they arrive and create bid matrices organized by Division to allow analysis of bids


Track bid results for year end review and lessons learned


Assist with obtaining Clean Hands Certificates or other documents needed for bids


Work with Katie to identify appropriate clients to send Project Evaluation forms for bids


General office duties


Monitor inventory of supplies and replenish as needed, including postage meter balance


Schedule equipment repairs with vendors as needed


Maintain Iron Mountain file list, and send or retrieve boxes to/from Iron Mountain as required


Retrieve mail daily and distribute to office employees

Invoices received in the mail to be handled as described in Project Management section


Assist in data migration from Sharepoint to Project Team

  • Project Manager

    4 weeks ago

    Washington, United States Voter Education Project Full time

    STRATEGIES FOR CHANGE GROUP WHO WE ARE: Since 2013, Strategies For Change Group has combined insightful advice with meaningful involvement to effect real change in communities. Our expertise spans business-to-business engagement, phone banking programs, peer-to-peer texting, and canvassing initiatives. As a minority-owned and operated firm, SFCG has engaged...

  • Project Manager

    1 month ago

    Washington, United States Voter Education Project Full time

    Job DescriptionJob DescriptionSTRATEGIES FOR CHANGE GROUP WHO WE ARE: Since 2013, Strategies For Change Group has combined insightful advice with meaningful involvement to effect real change in communities. Our expertise spans business-to-business engagement, phone banking programs, peer-to-peer texting, and canvassing initiatives. As a minority-owned and...

  • Project Manager

    1 month ago

    Washington, United States Civics Education Project Full time

    Job DescriptionJob DescriptionSTRATEGIES FOR CHANGE GROUP WHO WE ARE: Since 2013, Strategies For Change Group has combined insightful advice with meaningful involvement to effect real change in communities. Our expertise spans business-to-business engagement, phone banking programs, peer-to-peer texting, and canvassing initiatives. As a minority-owned and...

  • Project Coordinator

    1 month ago

    Washington, United States American University Full time

    American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University Department: SRI Communication Time Type: Full time Work Modality: Hybrid 02 (On Campus 2...

  • Project Coordinator

    1 month ago

    Washington, Washington, D.C., United States The Judge Group Full time

    Our client is currently seeking a Project CoordinatorThis is onsite must be local to Washington, DC and it is an ongoing contract. Position: Project CoordinatorRequirements:Bachelor's Degree: A Bachelor's Degree is required.PMP Certification: PMP Certification is preferred for this position.Responsibilities:Coordinate and complete projects.Oversee all...

  • Project Coordinator

    1 week ago

    Washington, United States Sharp Decisions Full time

    Responsible for supporting the program director, program managers and other project resources during the course of the program lifecycle. Assist in the development of communication and training plans. Take notes during program meetings and distribute meeting summaries accordingly. Update program and project plans as needed. Plan, monitor and coordinate...

  • Project Coordinator

    4 weeks ago

    Washington, United States Broadcast Management Group Full time

    Job DescriptionJob DescriptionSalary: $80000   Broadcast Management Group (BMG) is a leading global broadcast production company focused on providing managed services to major broadcast networks, corporations, and studios. It is also a top producer of live multicamera news, sports, entertainment, and corporate broadcast productions. BMG has operations in...

  • Project Coordinator

    1 month ago

    Washington, United States TransPerfect Legal Full time

    Do you want to work for the global leader in the language services and technology industry? Are you interested in helping international brands and organizations find and implement solutions that allow them to communicate, operate, and sell their products and services efficiently and effectively? Are you the type of person who enjoys working in an innovative...

  • Project Coordinator

    4 weeks ago

    Washington, United States TransPerfect Legal Full time

    Do you want to work for the global leader in the language services and technology industry? Are you interested in helping international brands and organizations find and implement solutions that allow them to communicate, operate, and sell their products and services efficiently and effectively? Are you the type of person who enjoys working in an innovative...

  • Project Coordinator

    1 week ago

    Washington DC, United States Sharp Decisions Full time

    Responsible for supporting the program director, program managers and other project resources during the course of the program lifecycle. Assist in the development of communication and training plans. Take notes during program meetings and distribute meeting summaries accordingly. Update program and project plans as needed. Plan, monitor and coordinate...

  • Project Coordinator

    4 weeks ago

    Washington, United States Chesapeake Search Partners Full time

    Job Description: The company distributes resources to enable the projects to run smoothly, while the projects in turn provide the income that sustains the company in order to compensate the employees, pay its own expenses, and show annual profit. The position of Project Coordinator with our client is central to maintaining an organized and efficient office...

  • eDiscovery Project Coordinator

    4 weeks ago

    Washington, United States TransPerfect Legal Full time

    TransPerfect Legal Solutions is currently looking for recent grads with analytical mindsets and great customer service skills to join our team as a Project Coordinator. This is the perfect way to begin your career in Project Management.The e-Discovery Project Coordinator assists a team of Project Managers in overseeing the execution of litigation support...

  • eDiscovery Project Coordinator

    4 weeks ago

    Washington, United States TransPerfect Legal Full time

    TransPerfect Legal Solutions is currently looking for recent grads with analytical mindsets and great customer service skills to join our team as a Project Coordinator. This is the perfect way to begin your career in Project Management.The e-Discovery Project Coordinator assists a team of Project Managers in overseeing the execution of litigation support...

  • eDiscovery Project Coordinator

    4 weeks ago

    Washington, United States TransPerfect Legal Full time

    TransPerfect Legal Solutions is currently looking for recent grads with analytical mindsets and great customer service skills to join our team as a Project Coordinator. This is the perfect way to begin your career in Project Management.The e-Discovery Project Coordinator assists a team of Project Managers in overseeing the execution of litigation support...

  • eDiscovery Project Coordinator

    3 weeks ago

    Washington, United States Equiliem Full time

    Our client is seeking an e-Discovery Project Coordinator to join their team based in Washington, DC.*This position requires an active Public Trust, preferably with the DOJ*The e-Discovery Project Coordinator is responsible for providing technical aspects and assisting with strategic and legal aspects for all assigned projects and matters involving electronic...

  • eDiscovery Project Coordinator

    3 weeks ago

    Washington, United States Equiliem Full time

    Our client is seeking an e-Discovery Project Coordinator to join their team based in Washington, DC.*This position requires an active Public Trust, preferably with the DOJ*The e-Discovery Project Coordinator is responsible for providing technical aspects and assisting with strategic and legal aspects for all assigned projects and matters involving electronic...

  • eDiscovery Project Coordinator

    5 days ago

    Washington, United States Equiliem Full time

    Our client is seeking an e-Discovery Project Coordinator to join their team based in Washington, DC.*This position requires an active Public Trust, preferably with the DOJ*The e-Discovery Project Coordinator is responsible for providing technical aspects and assisting with strategic and legal aspects for all assigned projects and matters involving electronic...

  • Project Coordinator with Security Clearance

    4 weeks ago

    Washington, United States ASRC Federal Full time

    The individual will serve as a Project Analyst within the Space Communications and Navigation (SCaN) Program at NASA HQ. * Assist with the coordination of meetings, activities, deliverables and presentations in support of the SCaN Program, particularly the Program Resources and Strategic Integration (PRSI) Division. * Serves as an interface with resource...

  • Project Coordinator

    1 month ago

    Washington, United States DLCP Full time

    This position is located in the DC Department of Licensing and Consumer Protection (DLCP), Procurement Division. The DLCP protects the economic interest of residents, businesses, and visitors in the District of Columbia by licensing and regulating businesses and investigating and enforcing the Consumer Protection Procedures Act. This position has primary...

  • Project Coordinator

    7 days ago

    Washington, United States Sharp Decisions Full time

    A client of Sharp Decisions Inc. is looking to bring on a Project Coordinator to be based in Washington, DC. This position is HYBRID. The contract’s duration is 9 months with possible extension. *W2 and Local only. JOB DESCRIPTION: Responsible for supporting the program director, program managers and other project resources during the course of the...